Secretary at PeopleOS

Job Descripton

• The School Secretary serves as the first point of contact for parents, students, visitors, and staff. The role is responsible for providing administrative support, managing school records, handling communications, and ensuring the smooth day-to-day operation of the school office.

Key Responsibilities

• Receive and attend to parents, visitors, and students in a professional and courteous manner.
• Manage incoming calls, emails, and correspondence, directing enquiries appropriately.
• Maintain accurate student, staff, and administrative records.
• Prepare letters, reports, memos, and other school documentation as required.
• Assist with student admissions, enrollment, and registration processes.
• Coordinate meetings, appointments, and school events.
• Monitor office supplies and ensure administrative resources are adequately stocked.
• Support the School Administrator and management team with administrative tasks.
• Maintain confidentiality of school records and information.

Requirements

• Candidates should possess an OND/HND/Bachelor's Degree in Business Administration, Office Management, or a related field.
• Previous experience in an administrative or secretarial role, preferably in an educational setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication, organizational, and interpersonal skills.
• Ability to multitask and work effectively in a fast-paced environment.

Key Competencies:

• Organization and attention to detail
• Communication skills
• Customer service orientation
• Time management
• Confidentiality and professionalism