Secretary at ECLAT HR Consulting

Salary : 80,000 Naira

Responsibilities

The ideal candidate will (but is not limited to):

• Assist the Managing Director in the compilation and presentation of general reports, proposals, budgets, and other tasks connected to contract servicing and development, as well as connections with stakeholders and clients.
• Maintain sensitive files and contact information; plan and arrange on-site and off-site meetings, conferences, and committees to support the Managing Director's agenda.
• Communicate with the general staff on MD’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
• Work with General Manager to prepare and create budgets for all departments, as well as to provide budget statistics and report on budget performance.
• Read and analyze incoming memos, and submissions, and distribute them as needed
• Attend regular team meetings to assist in identifying process flow improvements and efficiency.
• Monitor cash transactions and plan for cash to be deposited at the bank on a daily or weekly basis
• Using computers to prepare proposals, generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Prepare the monthly payroll schedule to indicate deductions (statutory and penalties), reimbursements, bonuses, or any other allowances.
• Prepare an accurate record of daily expenditures for the company.
• Work within the framework of the organizational corporate plan as directed by the Managing Director

Education and Experience:

• B.Sc. Degree in Business Administration, Management, or a related field.
• Minimum of 2 years of proven work experience in an administrative office
• Excellent Proposal Writing Skills.
• Basic accounting background or experience is an added advantage. recommendations to executive management.
• Solid knowledge of office procedures
• Ability to present data and reports in a succinct and well-written manner.
• Proven proficiency in Microsoft Office Packages

Required Competencies:

• Excellent organizational skills with a problem-solving attitude.
• High level of accountability, efficiency, and accuracy
• Strong time management skills, ability to work under pressure to meet deadlines, and ability to prioritize tasks.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• A flexible, proactive approach to work including the ability to prioritize and re-prioritize..