Secretary at Aspom Travel Agency

Job Summary

• We are seeking a highly organized and efficient Secretary to join our team.
• As a Secretary, you will play a crucial role in ensuring the smooth functioning of our office by providing administrative support and managing day-to-day operations.
• You will be responsible for maintaining records, scheduling appointments, coordinating meetings, and assisting with various tasks to facilitate effective communication within the organization.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the management team and other staff members as needed. This includes managing correspondence, handling phone calls, drafting emails, preparing reports, and maintaining office supplies.
• Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings, both internal and external. Ensure all necessary arrangements, such as meeting rooms, equipment, and refreshments, are organized efficiently.
• Recordkeeping: Maintain accurate records, files, and databases, both in physical and digital formats. Ensure proper documentation and filing systems are in place to enable easy retrieval of information when needed.
• Communication Management: Handle incoming and outgoing communications, including emails, letters, and phone calls. Screen and redirect calls appropriately, respond to inquiries, and relay messages in a timely manner.
• Travel Arrangements: Make travel arrangements for staff members, including booking flights, accommodations, and transportation. Prepare itineraries and ensure all necessary travel documents are obtained.
• Meeting Support: Prepare agendas, attend meetings, and take minutes as required. Distribute meeting materials, coordinate logistics, and follow up on action items to ensure timely completion.
• Data Entry and Documentation: Enter data into relevant systems and maintain accurate records. Assist in the preparation, formatting, and proofreading of documents, presentations, and reports.
• Confidentiality and Ethics: Handle sensitive information with utmost confidentiality and integrity. Adhere to ethical standards and maintain a professional demeanor at all times.

Qualifications and Skills

• High School Diploma or equivalent; additional certification or training in office administration is a plus.
• 1 - 2 years relevant work experience.
• Proven work experience as a secretary, administrative assistant, or similar role.
• Proficient in using office productivity software (e.g., Microsoft Office Suite) and office equipment (e.g., printers, scanners).
• Excellent organizational and time management skills, with the ability to prioritize tasks and work efficiently under pressure.
• Strong attention to detail and accuracy in all work.
• Exceptional verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work collaboratively with individuals at all levels.
• Flexibility and adaptability to handle changing priorities and multitask effectively.
• Candidate must reside in Lekki, ELF, Maruwa and environs.