School Administrator at Stresert Services Limited

(job ref: Adm-Hr-Edu)

Our client, a British Nursery and Primary school in Abuja seeks the professional services of a Female School Administrator for immediate employment. The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential.

Job Location:  FCT, Abuja     

Objective/Purpose of Job:

The job holder will be responsible for managing the Administrative/Human Resources department; create an excellent Admin/HR system for an effective & efficient school.

REPORTING RELATIONSHIPS:

Functionally Reports To:       Coordinator of Schools

Administratively Reports To:           Director of Schools

Supervises: All staff of the Human Resources/Administrative unit

WORKING RELATIONSHIPS:

Internal           All departments and Personnel as required

External           Parents, Vendors and Visitors

Job Duties/ Responsibilities/ Accountabilities:

Administrative duties:

• Devise and maintain efficient office systems
• Attend to visitors on behalf of the coordinator of school
• Supervise and manage all day-to-day office administrative activities
• Update information on staff and students attendance-submitting monthly reports of staff absences and lateness to the coordinator of schools
• Update inventory documents and Assets List of the school
• Liaise with the account department on payment of resources, Coordination and assisting in school events – provision of refreshments, lunch, cakes and other supplies needed
• Serve as resource person for the Director of schools, Coordinator of Schools, Early Years & Primary Coordinators, and teachers etc. (Managing Resources)
• Monitor Facilities and infrastructure of office
• Respond to questions and requests for information from parents and visitors
• Monitor and Coordinate drop-offs and pick-ups of children at the reception
• Management of staff notices and data base as well as regular updating of same
• Monitor the Provision of supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provide communication systems by identifying needs; evaluating options; maintaining equipment; approve invoices.
• Monitor the Purchase of materials by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Monitor Results for special projects by coordinating information and requirements
• Provide historical reference by developing and utilizing filing and retrieval systems
• Improve program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Conduct parents viewings of the school premises (Tours, marketing and Children recruitment)
• Communicate school policies and procedures to parents; review all communication for quality assurance prior to sharing with parents and the community
• Prepare request documentation for foreign students, for e.g. visa request letters etc
• Ensure timely communication to parents of all school events, breaks and school closures; an initial email and text message must go out 1 week ahead of the event; a follow up reminder must go out by noon the day before the event
• Keep record and track of office supplies and resources
• Any other duty or similar responsibility assigned from time to time.

JOB SPECIFICATIONS:

Education Qualification:      

Bachelor’s Degree from a reputable institution or any Related Discipline. MSc or MBA or professional certificates in Human Resource Management, Business Administration or any Related Discipline will be an added advantage.
Professional Qualification:  

CIPM, CIPD, SHRM or any related professional qualification would be an added advantage.
Experience:    

Minimum 7 years relevant experience; 3 years out of this must be in a senior position in a school organization.
KEY COMPETENCIES REQUIRED (THE SKILLS REQUIRED FOR THE JOB):

Technical (Functional) Skills:           

• Effective computer skills; Microsoft Office Software and other HR specific software.
• Effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company.
• Ability to multi task effectively
• Planning and organizing skills
• Excellent analytical and numerical skills
• Creativity
• Ability to work in a team
• Reporting Skills

 Managerial Skills:    

Planning, controlling, leading and people management
Behavioural Skills:    

Dependability, Integrity, Attention to details, Co-operation, Time Management, Good behavioural etiquettes
Method of application:

Salary is open to negotiation
Qualified applicants should send CVs to ‘mgtpositions@stresert.com’ Using "Adm-Hr-Edu’’ as the subject of mail before 11th March 2020.