School Admin Officer at Prime Montessori School

Job Description 

• We are looking for a detail-oriented and organized Administrative Officer to oversee office management and ensure the smooth daily operations of the school. 
• The ideal candidate will be responsible for maintaining student and staff records, coordinating office activities, managing correspondence, handling scheduling, and ensuring compliance with school policies. 
• This role requires excellent organizational, communication, and multitasking skills to support the administrative needs of the school effectively.

Key Responsibilities

• Oversee the daily administrative operations of the school office.
• Maintain and update student, staff, and school records in compliance with policies and regulations.
• Manage school correspondence, including emails, phone calls, and official communications.
• Coordinate school schedules, meetings, and events for staff and students.
• Assist in processing admissions, enrollment, and student documentation.
• Maintain inventory of office supplies and ensure all administrative resources are available.
• Handle financial administrative tasks such as processing invoices, managing petty cash, and tracking expenses.
• Support teachers and school staff with administrative requests and documentation.
• Ensure compliance with school policies and government regulations.
• Address parent and visitor inquiries in a professional and courteous manner.

Requirements

• Bachelor’s Degree in Secretary Studies, Business Administration, or a related field
• Proven experience in administrative or office management
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and administrative software.
• Strong problem-solving skills and ability to work under pressure.