Safety Dojo Training Coordinator at Aldelia Limited

Service Purpose

• The Training Coordinator (Safety Dojo Room) plans, schedules, and coordinates safety training activities delivered in the Safety Dojo Room, ensuring sessions are well-prepared, properly documented, and aligned with site HSE requirements and operational priorities.
• The role supports trainers and learners by managing logistics, training records, learning materials, and continuous improvement actions to strengthen safe behaviors and reduce workplace risk.

Key Responsibilities

• Coordinate day-to-day operations of the Safety Dojo Room, including room readiness, equipment availability, and adherence to housekeeping standards.
• Maintain the training calendar: schedule sessions, manage invitations/attendance lists, and coordinate with departments to optimize learner participation.
• Support facilitators with session logistics (sign-in sheets, assessment tools, and practical demonstrations).
• Ensure training content and materials are current and controlled (version management) in line with company HSE standards and applicable regulations.
• Manage training documentation: attendance, assessments, competency signoffs, and provide attendance register to all sites.
• Track training participation in a dedicated register.
• Prepare and circulate training communications (announcements, joining instructions, reminders, post-training feedback links).
• Collect and analyze training feedback; raise improvement actions and support updates to the dojo modules and learning aids.
• Support onboarding safety inductions for Contractors' personnel that cannot access e-learning through class sessions e.g. Golden rules, one-MAESTRO for all etc.
• Coordinate site safety training requirements as applicable (induction, site rules, permits-to-work awareness etc.).
• Ensure the dojo environment complies with safety requirements (risk assessments, safe use of tools/equipment, emergency procedures posted and known).

Requirements

• OND / HND / BSc in Occupational Health & Safety, Industrial/Mechanical Engineering, or a related field (or equivalent experience).
• 3-5 years' HSE experience in oil and gas operations, coordinating training programs, classroom logistics and HSE administration (construction, logistics).
• Familiarity with HSE management systems, safe work procedures, golden rules, and competence/mandatory training requirements.
• Experience using SharePoint, Excel trackers, or similar recordkeeping systems.
• Professional HSE or training certifications are an advantage (e.g., NEBOSH/IOSH or local equivalents; Train-the-Trainer).

Skills & Competencies:

• Strong planning, scheduling, and coordination skills with attention to detail.
• Clear written and verbal communication; confident engaging with frontline teams, supervisors, and HSE leadership.
• Customer-service mindset and ability to manage multiple priorities with minimal supervision.
• Basic data analysis and reporting (training hours, compliance %, evaluation scores).
• Confidential handling of employee records and adherence to data privacy requirements.
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).