Roving Data Entry Clerk at Heartland Alliance

Essential Duties and Responsibilities

• Perform daily documentation of PMTCT and pediatric activities in selected Spoke facilities and TBAs
• Perform weekly and monthly reporting of PMTCT and Pediatric activities in selected Spoke facilities and TBAs into standardized reporting templates and the DMEL (DHIS). 
• Link PMTCT and pediatric data from Spoke facilities and TBAs to Hub facilities.
• Data reporting in PMTCT National CF-PO data capture App or APPR and DMEL.
• Conduct LGA and site Data Validation, collation, reporting and Data Review, gaps DQA and data use.
• Support with other activities necessary to achieve the goal of the AP3 in the Spoke facilities and TBAs.
• Assist the Facility M&E focal person in keeping track of summary data and source documents (patient/client forms, registers, and summary forms) and assist in updating PMTCT service registers and preparation of summary reports during reporting period and when necessary.
• Retrieve and sort data source documents for electronic database entries, identifies and interprets data to be entered into specific modules. Checks for outliers/variance and correct them before entries.
• Works with primary service providers (or the M&E focal persons) to resolve questions, inconsistencies or missing data and verifies accuracy of data before entry into any electronic systems.
• Ensure prompt entry of both summary and client level data (as applicable) from source documents into summary registers or databases following format displayed on screen.
• Confirms accuracy of data by comparing data entered with source documents. Reviews and makes necessary corrections to information entered as required.
• Generates summary reports and responds to inquiries regarding electronic data issues.
• Maintains confidentiality of information on source documents or in databases.
• Assists in establishing and maintaining an effective and efficient records management system with good audit trail.
• Assist in management of client personal records including retrieval and filing of folders.
• Liaises with the State IT Officer following due approvals to carry out routine preventive maintenance of computing resources used for M&E activities and promptly report any system error or software bugs to appropriate officers.
• Perform other M&E-related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required.

Education and Experience:

• Minimum of OND
• HND/Bsc will be an added advantage
• Knowledge of medical records management procedures.
• Knowledge of health program activities, guidelines and processes.
• Good Knowledge of computer with ability to operate various Microsoft word-processing software, spreadsheets, and database programs.
• Team player with good interpersonal relationships and tolerance to socio-cultural differences.
• Efficient and effective verbal and non-verbal communication skills.
• Ability to multi-task effectively and adhere to timelines.
• Ability to follow instructions provided in verbal or written format.
• Proficient with computers and computer applications including, Excel, PowerPoint, and Word.
• Experience working with HIV/AIDS programs, including DHIS 2 preferred
• Ability to work in a complex environment with multiple tasks, short deadlines, and pressure to perform

Other Competencies:

• Time Management – Ability to prioritize tasks, manage time, and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Cultural Sensitivity – Respect the cultural environment in which a person is working and does not act in a manner that is outwardly offensive to the local community.
• Non-discriminatory- Do not discriminate against persons based on sexual orientation or gender identity, age, preferred jobs, or behavioral habits.

Language Skills:

• Excellent oral and written English communication skills.
• Knowledge of Local Language preferred.
• Demonstrated competency in public speaking.

Computer Skills:

• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, PowerPoint.
• Other software routinely used by HALG.

Work Environment:

• The noise level in the work environment is usually moderate.
• The employee will be required to co-locate with local partners usually in the same office.
• The employee is required to travel regularly to often insecure and limited-resource environments.