Resource Coordinator Specialist - Employees of the Mission - All Agencies at US Embassy

Announcement Number: Lagos-2022-008
Hiring Agency: Consulate General Lagos
Series / Grade: LE - 6530 9
Work Schedule: Full-time - 40 hours per week
Promotion Potential: LE-9

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM - FP is 5/1.  Actual FP salary determined by Washington D.C.
  • Current Employees of the Mission - This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM - All Agencies
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required

Duties
Basic Function:

• The Resource Coordination Specialist works under the direct supervisor of the Public Affairs Officer (or PAO designee).
• The incumbent is the leading Public Diplomacy LE Staff responsible for the financial, program, human and property resources that support Public Diplomacy (PD) projects and programs countrywide.
• Overseas use of multiple and diverse funding streams and ensures their compliance with all relevant USG regulations and Nigeria laws.
• Manages grants, contracts, and acquisition and use of Public Diplomacy (PD) Section materials and equipment.
• S/he serves as primary liaison for the Public Diplomacy (PD) section with Management Sections and offices, and coordinates resources for constituent posts and American Spaces, and with regional Public Diplomacy (PD) bureau.

Qualifications and Evaluations
Education Requirements:

• Bachelor's degree in Business Administration, Financial Management, Organizational Management, Accounting, Public Administration or local equivalent is required.
• Note: NYSC Certificate or Exemption document is required.

Experience:  

• Minimum of three (3) years of experience in a major organization in any of the following area; budget, accounting, business administration, financial management, organizational management, public administration, project management or grant management work is required.

Job Knowledge:  

• Detailed knowledge of Public Diplomacy (PD) management operations, to include financial management, human resources, procurement regulations, grants policies and procedures, travel, ICASS, cost-sharing polices and procedures, and other administrative procedures and regulations, is required.
• Thorough knowledge of Public Diplomacy (PD) and relevant DOS regulations and other guidance on all elements of resources coordination relevant to the Public Diplomacy (PD) Section administration and program activities is required. Detailed knowledge of USG grant regulations, Grants Policy Directives, public-private partnerships and fundraising guidelines. A/OPE guidance, ARIBA, sam.gov is required.
• General knowledge of USG and DOS structures is required. Comprehensive knowledge of Public Diplomacy (PD) within DOS, to include the functions of and programs sponsored by R( the Under Secretary for Public Diplomacy and PUPBLIC Affairs), R/PPR (the Under Secretary's Office of Policy, Planning, and Resources), ECA (the Bureau of Educational and Cultural Affairs), IIP (the Bureau of International Information Programs), PA (the Bureaus of Public Affairs), and  the PD components of relevant regional and functional bureaus is required.
• Must have an overall understanding of the functions of embassies and consulates, and general knowledge of the structure of non-DOS agencies in Nigeria.
• Knowledge of U.S foreign policy objectives and American interests in Nigeria vis aa vis the Integrated Country Strategy; understanding of reginal, ethic, socio-economic, cultural and linguistic factors and the influence of religious, cultural, and linguistic factors and the influence of religious, cultural and educational institutions in shaping perceptions of the U.S. are all required.
• Comprehensive knowledge of Nigeria geography, infrastructure, government, institutions, and common business and banking practices is required. 
• Knowledge of customer services in Nigeria is required.
• Must have understanding of communications in Nigeria and the international information environment as it affects the host country and must be familiar with digital practices and procedures.

Evaluations:

• This may be tested. Applicants MUST address ALL language proficiency requirements to be considered.

Language:

• Fluent Speaking / Reading / Writing English is required.

Skills and Abilities:
Analytic Skills:

• Must have strong analytic skills to manage funding from multiple sources, each with differing requirements for purpose, oversight and accounting. Must be able to perceive significant changes in Public Diplomacy (PD) operations and adjust operation in response.
• Must be able to identify response investment in PD operations and develop performance standards to analyze that investment against PD outcomes.

Communication / Interpersonal Skills:

• Must have excellent customer relations interpersonal cross-cultural communication skills.
• Must have excellent written and oral communication skills, including writing reports in both English and Nigeria language.
• Must be able to work effectively with Mission personnel and Nigeria institutions on PD operations and resources, including on sensitive or contentious financial topics.
• Must be able to brief U.S. Officers and visitors on appropriate uses of funding from multiple sources and other resource and funding issues governing Public Diplomacy.

Management Skills:

• Strong management skills are required, including the ability to develop and oversee project budgets.
• Ability to organize logistical support for professional and cultural projects such as workshops, seminars, digital video conferences, panel discussions, lectures and camps is required.
• Must be able to conclude agreements with partner institutions and manage their fulfillment.

Technical Skills:

• Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the Internet, and standard information retrieval practices and procedures are required.
• Thorough detailed knowledge of and ability to use various computer software programs, specifically Microsoft Word, Excel, and databases, as well as PD-specific software databases, and reporting tools is required. Full understanding of PD-specific funding authorities, as well as their planning and reporting tools is required.
• Knowledge of and ability to support public diplomacy use of digital and visual tools is required.
• Must have excellent numerical skills to be able to manipulate numbers with speed, and to develop, manage and monitor PD budgets.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lagos, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

COVID-19 Requirements for Eligible Family Members

• As required by Executive Order 14043, Eligible Family Members who will be employed on a Family Member Appointment (FMA) or a Temporary Appointment (TEMP) are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law.
• If selected for the position, the agency will provide you additional information regarding what information or documentation will be needed and how you can request a medical or religious accommodation.
• Eligible Family Members who will be employed on a Personal Services Agreement and compensated under the USG pay plan will be required to attest to their vaccination status using the Vaccine Attestation Form.
• If you are not fully vaccinated or decline to provide this information, you will be required to demonstrate proof of a negative COVID-19 test completed within 72 hours of entry to a Mission facility and comply with enhanced COVID-19 mitigation protocols.
• If selected for the position, the agency will provide you additional information regarding these requirements.

COVID-19 Requirements for Local Candidates

• Candidates who will be employed on either a Personal Services Agreement or a direct hire appointment and compensated under the Mission’s Local Compensation Plan will be required to follow all Mission COVID-19 policies applicable to Locally Employed Staff.
• If selected for the position, the agency will provide you additional information regarding these requirements.

Salary
NGN10,908,677 (USD 48,667) Annually.