Request for Expression of Interest (EoI) LESGO/NG/AD/MPA/12/2022 at Grassroots Lifesaving Outreach (LESGO)

REQUEST FOR EXPRESSION OF INTEREST (EoI) LESGO/NG/AD/MPA/12/2022

(MPA FOR SUPPLY OF GOODS AND SERVICES TO ADAMAWA STATE)

The Purpose of this Request for Expression of Interest (EoI)

It is the intent of this EoI to secure competitive proposals to select Supplier(s) for Grassroots Life Saving Outreach (LESGO) to supply list of goods to or at our office/warehouse in Yola and provision of services in the course of implementing the project tagged “Providing Emergency WASH and Health Assistance to the Flood Affected Vulnerable People in Six LGAs of Adamawa state. All qualified and interested Suppliers are invited to submit their EoI to:

1.  Procure Delivery Kits

3. Procure Essential Drugs

4. T-shirts and Face caps

5. Long Lasting Insecticidal Nets (LLIN)

6. Hand Washing Soap Lux

7. Sachets Aqua Tabs (Sachet contents of 10 Tabs, Pack contents 280 Tabs)

8. Hygiene kits (Jerry can, Handwash kettle and buckets)

 The winning Bidder(s) will enter into a fixed price Master Purchase Agreement (MPA) with the purchaser. Bidders shall be domiciled in and shall comply with all Government Regulations to operate in Nigeria.  Bidders shall be regular taxpayers and shall furnish a copy of their operating license/certificate of registration valid for the fiscal year 2022. Bidders shall not be under a declaration of ineligibility for corrupt or fraudulent practices.

1.Cost of Bidding

The Bidder shall be responsible for all costs associated with the preparation and submission of its bid, and LESGO hereinafter referred to as “the Purchaser”, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

2.The Bidding Documents

The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents prepared for the selection of qualified suppliers. Failure to furnish all information required as per the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in bid rejection. Failure to provide all requested information or to comply with the specified formats may disqualify the Bidder from consideration. The submitted bid shall include the following information.

The Bidding documents shall include the following documents:

• Expression of Interest Letter – EoI
• Price offering sheet
• Registration certificate
• Profile of the company
• Bank Details
• Three References
• Any other important documents

All submission regarding the bidding must be done on or before Friday 20th December 2022.

3.Clarification of Bidding Documents

A prospective Bidder requiring clarification of the Bidding Documents may notify the Purchaser in writing at procurement@lesgongo.org. The request for clarification must reach the purchaser not later than 17th November 2022. The Purchaser shall respond by e-mail providing clarification on the bid documents no later than 17th December 2022. Written copies of the Purchaser’s response (including an explanation of the query but without identifying the source of inquiry) shall be communicated to all prospective Bidders which express an intention to submit bids.

4.Language of Bid

The Bid and all related correspondence and documents exchanged between the Bidders and the Purchaser shall be written in English Language only.  Any printed literature furnished by the Bidder and written in another language shall be accompanied by a (English Language) translation of its pertinent passages, in which case, for purposes of interpretation of the bid, the (English Language) version shall prevail.

1. Bid Prices.

The Bidder shall clearly indicate the unit price of the goods it proposes to supply.  

6.Bid Currencies

                                             

All financial rates and amounts entered in the Bid Form and Price Schedule and used in documents, correspondence, or operations pertaining to this tender shall be expressed in Nigeria Naira.

7.Period of Validity of Bids

Bids shall remain valid for 180 working days after the date of bid opening prescribed by the Purchaser.  A bid valid for a shorter period may be rejected by the Purchaser as non-responsive.

In exceptional circumstances, the Purchaser may request the Bidders to extend the period of validity. The request and the responses thereto shall be made in writing by letter or e-mail. A bidder agreeing to the request will not be required nor permitted to modify his bid.

8.Format and Signing

The original bid shall be signed by the Bidder or by a person or persons authorized to bind the Bidder to the contract.  Financial proposal pages of the bid shall be initiated by the person or persons signing the bid and stamped with the Bidder’s company seal.

9.Submission and Marking of Bids:

Bidder shall submit all documents to LESGO via the organizational email here: procurement@lesgongo.org

10.Modification and Withdrawal of Bids

The Bidder may modify or withdraw its Bid after submission, provided that written notice of the modification, including substitution or withdrawal of the Bids, is received by the Purchaser prior to the deadline prescribed for submission of Bids. The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked, and dispatched. No Bid may be modified after the deadline for submission of bids.

11.Preliminary Examination

The Purchaser will examine the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether bids are generally in order.

12.Contacting the Purchaser

No Bidder shall contact the Purchaser on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded, or the selected qualified supplier is announced.

13.Notification of Award

Prior to the expiration of the period of bid validity, the Purchaser shall notify the successful bidder in writing or where necessary by telephone that his or her bid has been accepted and, selected for Master Purchase Agreement for the specific goods and/or services.  At this stage LESGO may also choose to negotiate with the selected bidder to finalize the offer.

14.Contract award and notification

The Purchaser shall award the Contract to the notified successful Bidder(s) whose bid has been determined to be substantially responsive and has been determined to be the best evaluated bid considering price and performance factors, provided further that the Bidder is determined to be qualified to enter into a Master Purchase Agreement and perform its obligations satisfactorily.

15.Warranty

The Supplier shall warrant that the goods to be supplied are new, unused, of the most recent or current models (products) and meet the Purchaser’s specifications.

The warranty shall remain valid for a period of time as may be specified by the supplier in the Bid and this warranty period shall be considered as one of the bid advantages, and shall in no case be less than that which is provided for by Nigeria Law if any.

16.Inspection

The Purchaser shall have the right to inspect the goods to confirm their conformity to the specification. The inspection will be conducted by assigned staff of the Purchaser or a reputed relevant consultant selected by the Purchaser.

In the future business relation, should any inspected goods fail to conform to the specification, the Purchaser may reject them, and the Bidder shall replace the rejected goods without extension of time except at the Purchaser’s sole discretion.

17.Price Schedules and Location

Vendors interested in the provision of Goods/Services to LESGO, situated at 1A Hong Road, Karewa Extension, Jimeta/Yola, Adamawa state should NOTE that quoted Prices should include Transportation costs.

Payment will be made through bank transfer on satisfactory completion of delivery of Goods by the Purchaser within two weeks of receipt of invoice in conjunction with a signed received certificate of delivery/completion.

18.Disclaimer

The Purchaser reserves the right to alter the dates of the timetable.

The Purchaser does not bind itself to accept the lowest or any proposal.

 

List of Essential Drugs to be procured

S/N	DRUG DESCRIPTIONS	UNIT	Quantity
1	ACT 1 (Artesunate Amodiaquine)	pack	800
2	ACT 2 (Artesunate Amodiaquine)	pack	180
3	ACT 3 (Artesunate Amodiaquine)	pack	800
4	ACT 4 (Artesunate Amodiaquine)	pack	1400
5	Artemether + Lumenfantrine 20/120mg x 24	pack	2800
6	Artemether + Lumenfantrine 20/120 x 18	pack	2800
7	Artemether + Lumenfantrine 20/120 x12	pack	1100
8	Artemether + Lumenfantrine 20/120mg x6	pack	1800
9	Artemether 40mg/2ml, inj. of 6vials	pack	900
10	Artemether 80mg/2ml, inj. of 6vials	pack	1800
11	Artesunate inj 60mg	pack	800
12	Artesunate inj 120mg	pack	1400
13	Paracetamol Inj	pack	800
14	Paracetamol 125mg/5ml, susp	bottle	2500
15	Paracetamol Tab	x1000	100
16	Cotrim Susp	bottle	1400
17	Cotrim 480mg Tab	x100	100
18	Ciprofloxacin Inf	Vial	800
19	Ciprofloxacin 500mg Tab	x100	100
20	Fesolate Tab	x1000	20
21	Folic Acid Tab	x1000	20
22	Ibuprofen 200mg Tab	x1000	20
23	Ibuprofen 400mg Tab	x100	30
24	Sulfadoxine Pyrimethamine tab	x1000	12
25	Amoxicillin, 125mg/5ml, syrup	bottle	3000
26	Amoxicillin 500mg + Clavulanic acid 125mg, tab of 14tabs	Packs	1100
27	Chlopheniramin maleate, 4mg, tab	x1000	40
28	SD Bioline Malaria Pf	pack	500
29	Loperamide 2mg Tab	x100	200
30	Kaolin syr	bottle	1600
31	Metronidazole inf	Vial	800
32	Metronidazole 200mg Tab	x1000	40
33	Metronidazole 400mg Tab	x100	40
34	Doxycycline 100mg Cap	x100	60
35	Tetracycline 250mg Cap	x100	100
36	Cotrim 480mg Tab	x100	60
37	Cotrim Susp 240mg/5ml	Bottles	800
38	Oral Rehydration Salt (ORS) Low, (100 boxe)	Boxes	40
39	Zinc Dispersible Tab	x100	160
40	Hyosine Butylbromide10mg, tab	x100	80
41	Hyoscine butylbromide, 20mg/ml, inj, 1ml amp	pack	100
42	Multivitamins, children, syrup	bottle	1600
43	5% Dextrose Saline	20 Vials	100
44	Normal Saline	20 Vials	100
45	Ringers lactate infusion	20 Vials	60
46	Dextrose Water (5%)	20 Vials	100
46	ORS low osm. 20.5g/L	4 packs	600
47	Ringers Lactate	2 vials	600
48	Scalp vein set	1 pack	600
49	I.v. cannula 24G +injection port and wings	pc	200
50	I.v. cannula 22G +injection port and wings	pc	200
51	I.v. cannula 20G +injection port and wings	pc	200
52	I.v. cannula 18G +injection port and wings	pc	200
53	Infusion giving set	4pcs	600
54	Naso-gastric tube Adult	3pcs	200
55	Naso-gastric tube Child	3pcs	300
56	Doxycycline 100mg Cap	x10	300
57	Tetracycline 250mg Cap	x20	600
58	TMP +SMX 120mg/5ml suspension	2 bottles	600
59	Water dispenser with tap large	pc	50
60	1L bottle	Pcs	300
61	Plastic cup 500ml `	2pcs	300
62	Teaspoons	2 pcs	300
63	Adhesive Plaster (10 x 5)cm	1 pc	300
64	Examination gloves latex  powder free, large	pack	600
65	CATHETER FOLEY CH14	2 pcs	200
66	CATHETER FOLEY CH16	2 pcs	200
67	CATHETER FOLEY CH20	2 pcs	200
68	Soap toilet	2 pcs	600
69	Safety Box	pack	600
70	Razor blade	5 pcs	600
71	Cotton wool 500g	pack	600
72	Needles. 21G	20 pcs	600
73	Syringe luer slip disp w/o ndl 2ml	x10	240
74	Syringe luer slip disp w/o ndl 5ml	x10	240
75	Syringe luer slip disp w/o ndl 10ml	x10	240
76	Cholera RDT Test Kits (25 pieces per pack)	pack	200
77	Calamine lotion 500ml	Bottles	20
78	Vitamin A 10,000 IU Softgel	x100	20
79	IBUPROFEN, 100mg/5ml, oral suspension	Bottles	1000
80	Tetracycline eye ointment 1% 5g Tube	Tubes	800
81	Amoxicillin + Clavulanic acid 625mg	Pack	800
82	Amoxicillin + Clavulanic acid 285mg Syr	Bottles	1000
83	Ceftriaxone 1g pdr/inj 1g Vial	Vial	2000
84	Loratadine 10mg Tab	x100	240
85	Loratadine Syr 5ml/5ml	bottle	800
86	Chlopheniramin maleate, 4mg, tab	x1000	20
87	Chlopheniramin maleate, 2mg/5ml Syr	bottles	600
88	Vitamin C 100mg Tab	x1000	60
89	Susp.Antacids, 100m	Bottle	600
90	Antacid tablet	x1000	50
91	Omeprazole 20mg Cap	x140	240
92	Clarithromycin 500mg Tab	x10	100
93	Metronidazole 400mg Tab	x1000	40
94	Rabeprazole 20mg Cap	x10	200
95	Omeprazole infusion	Pack	200
96	Vitamin C 100mg Tab	x1000	20
97	Amoxyl 500mg Cap	x100	120
98	Ciprofloxacin 500mg Tab	x100	100
99	Ceftriaxone 1g pdr/inj 1g Vial	Vial	160
100	Kidney Dish	unit	20
101	Face Mask	pack	80
102	Transportation/Logistics	lumpsum	1

 

 

List of Delivery Kits to be procured

S/N	Description	Unit	Quantity per kit
1	Dettol Liquid 165ml	pcs	1
2	Bar of multipurppose soap, 100mg	pcs	1
3	Goya Olive Oil	pcs	1
4	polyethene plastic bags, 18X28CM	pcs	1
5	Clear plastic sheet (makintosh),100cm X 100cm	pcs	1
6	Plastic Apron	pcs	1
7	Disposable Razor blade, single -edge,	pcs	1
8	Umblical tape, 3mm X15cm (Cord Clamp)	pcs	3
9	Cotton wool 1 roll	pcs	1
10	Surgical Gloves, Medium, Single use	pcs	2
11	Tetracycline hydrochloride eye oitment 1%, tube, 5g	pcs	1
12	Misoprostol tabs 1 pack x 4	pack	1
13	7.1% Chlorhexidine digluconate,aquous solution or gel, delivering 4% chlorhexidine	pcs	1
14	Mucus extractor	pcs	1
15	Sanitary towels	pcs	2
16	Baby Blanklet	pcs	1
17	Baby sweater with hood	pcs	1
18	Johnson Baby bathing saop 100g	pcs	2
19	packing bag- (Ghana must go), Small size, to kit up the items	pcs	1
20	Transportation Cost	lp	1

 

 

GRASSROOTS LIFE SAVING OUTREACH (LESGO)

                                                               

REQUEST FOR EXPRESSION OF INTEREST (EoI) LESGO/NG/AD/MPA/12/2022

(MPA FOR SUPPLY OF GOODS AND SERVICES TO ADAMAWA STATE)

Request for Expression of Interest (EoI) for Rehabilitation of Dysfunctional Hand Pump Boreholes

It is the intent of this EoI to secure competitive proposals to select service providers for Grassroots Life Saving Outreach (LESGO) for the rehabilitation of dysfunctional handpump boreholes in the course of implementing the project tagged “Providing Emergency WASH and Health Assistance to the Flood Affected Vulnerable People in Six LGAs of Adamawa state. All qualified and interested Service providers are invited to submit their EoI to:

REHABILITATE OF DYSFUNCTIONAL HAND PUMP BOREHOLES

The winning Bidder(s) will enter into a fixed price Master Purchase Agreement (MPA) with the purchaser. Bidders shall be domiciled in and shall comply with all Government Regulations to operate in Nigeria.  Bidders shall be regular taxpayers and shall furnish a copy of their operating license/certificate of registration valid for the fiscal year 2022. Bidders shall not be under a declaration of ineligibility for corrupt or fraudulent practices.

1.Cost of Bidding

The Bidder shall be responsible for all costs associated with the preparation and submission of its bid, and LESGO hereinafter referred to as “the Purchaser”, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

2.The Bidding Documents

The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents prepared for the selection of qualified suppliers. Failure to furnish all information required as per the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in bid rejection. Failure to provide all requested information or to comply with the specified formats may disqualify the Bidder from consideration. The submitted bid shall include the following information.

The Bidding documents shall include the following documents:

• Expression of Interest Letter – EoI
• Price offering sheet
• Registration certificate
• Profile of the company
• Bank Details
• Three References
• Any other important documents

All submission regarding the bidding must be done on or before Friday 20th December 2022.

3.Clarification of Bidding Documents

A prospective Bidder requiring clarification of the Bidding Documents may notify the Purchaser in writing at procurement@lesgongo.org. The request for clarification must reach the purchaser not later than 17th November 2022. The Purchaser shall respond by e-mail providing clarification on the bid documents no later than 17th December 2022. Written copies of the Purchaser’s response (including an explanation of the query but without identifying the source of inquiry) shall be communicated to all prospective Bidders which express an intention to submit bids.

4.Language of Bid

The Bid and all related correspondence and documents exchanged between the Bidders and the Purchaser shall be written in English Language only.  Any printed literature furnished by the Bidder and written in another language shall be accompanied by a (English Language) translation of its pertinent passages, in which case, for purposes of interpretation of the bid, the (English Language) version shall prevail.

1. Bid Prices.

The Bidder shall clearly indicate the unit price of the goods it proposes to supply.  

6.Bid Currencies

                                                            

All financial rates and amounts entered in the Bid Form and Price Schedule and used in documents, correspondence, or operations pertaining to this tender shall be expressed in Nigeria Naira.

7.Period of Validity of Bids

Bids shall remain valid for 180 working days after the date of bid opening prescribed by the Purchaser.  A bid valid for a shorter period may be rejected by the Purchaser as non-responsive.

In exceptional circumstances, the Purchaser may request the Bidders to extend the period of validity. The request and the responses thereto shall be made in writing by letter or e-mail. A bidder agreeing to the request will not be required nor permitted to modify his bid.

8.Format and Signing

The original bid shall be signed by the Bidder or by a person or persons authorized to bind the Bidder to the contract.  Financial proposal pages of the bid shall be initiated by the person or persons signing the bid and stamped with the Bidder’s company seal.

9.Submission and Marking of Bids:

Bidder shall submit all documents to LESGO via the organizational email here: procurement@lesgongo.org

10.Modification and Withdrawal of Bids

The Bidder may modify or withdraw its Bid after submission, provided that written notice of the modification, including substitution or withdrawal of the Bids, is received by the Purchaser prior to the deadline prescribed for submission of Bids. The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked, and dispatched. No Bid may be modified after the deadline for submission of bids.

11.Preliminary Examination

The Purchaser will examine the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether bids are generally in order.

12.Contacting the Purchaser

No Bidder shall contact the Purchaser on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded, or the selected qualified supplier is announced.

13.Notification of Award

Prior to the expiration of the period of bid validity, the Purchaser shall notify the successful bidder in writing or where necessary by telephone that his or her bid has been accepted and, selected for Master Purchase Agreement for the specific goods and/or services.  At this stage LESGO may also choose to negotiate with the selected bidder to finalize the offer.

14.Contract award and notification

The Purchaser shall award the Contract to the notified successful Bidder(s) whose bid has been determined to be substantially responsive and has been determined to be the best evaluated bid considering price and performance factors, provided further that the Bidder is determined to be qualified to enter into a Master Purchase Agreement and perform its obligations satisfactorily.

15.Warranty

The Supplier shall warrant that the goods to be supplied are new, unused, of the most recent or current models (products) and meet the Purchaser’s specifications.

The warranty shall remain valid for a period of time as may be specified by the supplier in the Bid and this warranty period shall be considered as one of the bid advantages, and shall in no case be less than that which is provided for by Nigeria Law if any.

16.Inspection

The Purchaser shall have the right to inspect the goods to confirm their conformity to the specification. The inspection will be conducted by assigned staff of the Purchaser or a reputed relevant consultant selected by the Purchaser.

In the future business relation, should any inspected goods fail to conform to the specification, the Purchaser may reject them, and the Bidder shall replace the rejected goods without extension of time except at the Purchaser’s sole discretion.

17.Price Schedules and Location

Vendors interested in the provision of Goods/Services to LESGO, situated at 1A Hong Road, Karewa Extension, Jimeta/Yola, Adamawa state should NOTE that quoted Prices should include Transportation costs.

Payment will be made through bank transfer on satisfactory completion of delivery of Goods by the Purchaser within two weeks of receipt of invoice in conjunction with a signed received certificate of delivery/completion.

18.Disclaimer

The Purchaser reserves the right to alter the dates of the timetable.

The Purchaser does not bind itself to accept the lowest or any proposal.

 

 

       GRASSROOTS LIFE SAVING OUTREACH (LESGO)

                                                               

REQUEST FOR EXPRESSION OF INTEREST (EoI) LESGO/NG/AD/MPA/12/2022

(MPA FOR SUPPLY OF GOODS AND SERVICES TO ADAMAWA STATE)

Request for Expression of Interest (EoI) for Conversion of Hand Pump Boreholes to Solar Powered pump boreholes

It is the intent of this EoI to secure competitive proposals to select service providers for Grassroots Life Saving Outreach (LESGO) for the Conversion of Hand Pump boreholes to Solar Pump boreholes in the course of implementing the project tagged “Providing Emergency WASH and Health Assistance to the Flood Affected Vulnerable People in Six LGAs of Adamawa state. All qualified and interested Service providers are invited to submit their EoI to:

CONVERT OF HAND PUMP BOREHOLES TO SOLAR POWERED

The winning Bidder(s) will enter into a fixed price Master Purchase Agreement (MPA) with the purchaser. Bidders shall be domiciled in and shall comply with all Government Regulations to operate in Nigeria.  Bidders shall be regular taxpayers and shall furnish a copy of their operating license/certificate of registration valid for the fiscal year 2022. Bidders shall not be under a declaration of ineligibility for corrupt or fraudulent practices.

1.Cost of Bidding

The Bidder shall be responsible for all costs associated with the preparation and submission of its bid, and LESGO hereinafter referred to as “the Purchaser”, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

2.The Bidding Documents

The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents prepared for the selection of qualified suppliers. Failure to furnish all information required as per the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in bid rejection. Failure to provide all requested information or to comply with the specified formats may disqualify the Bidder from consideration. The submitted bid shall include the following information.

The Bidding documents shall include the following documents:

• Expression of Interest Letter – EoI
• Price offering sheet
• Registration certificate
• Profile of the company
• Bank Details
• Three References
• Any other important documents

All submission regarding the bidding must be done on or before Friday 20th December 2022.

3.Clarification of Bidding Documents

A prospective Bidder requiring clarification of the Bidding Documents may notify the Purchaser in writing at procurement@lesgongo.org. The request for clarification must reach the purchaser not later than 17th November 2022. The Purchaser shall respond by e-mail providing clarification on the bid documents no later than 17th December 2022. Written copies of the Purchaser’s response (including an explanation of the query but without identifying the source of inquiry) shall be communicated to all prospective Bidders which express an intention to submit bids.

4.Language of Bid

The Bid and all related correspondence and documents exchanged between the Bidders and the Purchaser shall be written in English Language only.  Any printed literature furnished by the Bidder and written in another language shall be accompanied by a (English Language) translation of its pertinent passages, in which case, for purposes of interpretation of the bid, the (English Language) version shall prevail.

1. Bid Prices.

The Bidder shall clearly indicate the unit price of the goods it proposes to supply.  

6.Bid Currencies

                                                            

All financial rates and amounts entered in the Bid Form and Price Schedule and used in documents, correspondence, or operations pertaining to this tender shall be expressed in Nigeria Naira.

7.Period of Validity of Bids

Bids shall remain valid for 180 working days after the date of bid opening prescribed by the Purchaser.  A bid valid for a shorter period may be rejected by the Purchaser as non-responsive.

In exceptional circumstances, the Purchaser may request the Bidders to extend the period of validity. The request and the responses thereto shall be made in writing by letter or e-mail. A bidder agreeing to the request will not be required nor permitted to modify his bid.

8.Format and Signing

The original bid shall be signed by the Bidder or by a person or persons authorized to bind the Bidder to the contract.  Financial proposal pages of the bid shall be initiated by the person or persons signing the bid and stamped with the Bidder’s company seal.

9.Submission and Marking of Bids:

Bidder shall submit all documents to LESGO via the organizational email here: procurement@lesgongo.org

10.Modification and Withdrawal of Bids

The Bidder may modify or withdraw its Bid after submission, provided that written notice of the modification, including substitution or withdrawal of the Bids, is received by the Purchaser prior to the deadline prescribed for submission of Bids. The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked, and dispatched. No Bid may be modified after the deadline for submission of bids.

11.Preliminary Examination

The Purchaser will examine the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether bids are generally in order.

12.Contacting the Purchaser

No Bidder shall contact the Purchaser on any matter relating to its bid, from the time of the bid opening to the time the Contract is awarded, or the selected qualified supplier is announced.

13.Notification of Award

Prior to the expiration of the period of bid validity, the Purchaser shall notify the successful bidder in writing or where necessary by telephone that his or her bid has been accepted and, selected for Master Purchase Agreement for the specific goods and/or services.  At this stage LESGO may also choose to negotiate with the selected bidder to finalize the offer.

14.Contract award and notification

The Purchaser shall award the Contract to the notified successful Bidder(s) whose bid has been determined to be substantially responsive and has been determined to be the best evaluated bid considering price and performance factors, provided further that the Bidder is determined to be qualified to enter into a Master Purchase Agreement and perform its obligations satisfactorily.

15.Warranty

The Supplier shall warrant that the goods to be supplied are new, unused, of the most recent or current models (products) and meet the Purchaser’s specifications.

The warranty shall remain valid for a period of time as may be specified by the supplier in the Bid and this warranty period shall be considered as one of the bid advantages, and shall in no case be less than that which is provided for by Nigeria Law if any.

16.Inspection

The Purchaser shall have the right to inspect the goods to confirm their conformity to the specification. The inspection will be conducted by assigned staff of the Purchaser or a reputed relevant consultant selected by the Purchaser.

In the future business relation, should any inspected goods fail to conform to the specification, the Purchaser may reject them, and the Bidder shall replace the rejected goods without extension of time except at the Purchaser’s sole discretion.

17.Price Schedules and Location

Vendors interested in the provision of Goods/Services to LESGO, situated at 1A Hong Road, Karewa Extension, Jimeta/Yola, Adamawa state should NOTE that quoted Prices should include Transportation costs.

Payment will be made through bank transfer on satisfactory completion of delivery of Goods by the Purchaser within two weeks of receipt of invoice in conjunction with a signed received certificate of delivery/completion.

18.Disclaimer

The Purchaser reserves the right to alter the dates of the timetable.

The Purchaser does not bind itself to accept the lowest or any proposal.