Regional Payroll & Admin Coordinator at West Africa Vocational Education (WAVE)

Responsibilities

• Check the accuracy of payroll information and ensure that all relevant documentation are in order.
• Coordinate payroll changes (e.g. layoffs, new hires, cost center changes)
• Supervise and ensure compliance with payments to active and passive employees (salaries and salary settlements)
• Process other compensation or deductions (for example, severance payments, taxes, workers' compensation)
• Process the payroll and generate the corresponding file to interface with banks.
• Manage all HMO/Group life Insurance and all other insurance policies.
• Respond to questions or complaints from employees, active and/or passive, about wages and payments.
• Cooperate with other departments in the preparation of reports that allow controls to be carried out and possible risks to be determined.
• Protect information and documentation in accordance with the value of confidentiality, established in the company's code of ethics.
• Handle completeness of employee documentation (physical copies in archives & online filing).
• Handle employee information - providing monthly list of entry and exit, leave management, pension and tax details to the finance team, etc.
• Handle company fleet documents (maintenance of cars, renewal of all car papers)
• Attend to all requests for fuel, fuel cards, car servicing/repairs.
• Co-ordinate the administrative team reporting to her to ensure optimal efficiency.
• Monitor inventory of office supplies and the purchasing of new material with attention to budget.
• Handles all queries relating to administrative roles.
• Organize and supervise other office administrative activities.
• Ensure proper documentation for all assets movements across locations.
• First level contact for all admin issues – (maintenance team & relations with internal/external stakeholders)
• Comply with activities inherent to their position and those that are assigned by the immediate boss.

Requirements

• At least 5 years payroll management experience
• Understanding of Pensions, HMO and Tax Regulations and Deductions and Remittance
• Degree in Accounting or related field
• Experience managing payroll of large workforce
• Experience in Retail/FMCG is an added advantage
• Numerical skills
• Good knowledge of payroll management system