Receptionist at Wiseki Technologies

Summary

• As a Receptionist, you will be the first point of contact for our company. Your duties include offering administrative support across the organization.
• You will welcome guests and greet people who visit the business.
• You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
• The Receptionist holds the responsibility of maintaining order and safety in the reception area.
• This position must establish and maintain good rapport with staff to ensure successful coordination of processes during emergencies.
• You would also be expected to perform other administrative tasks and assists other team members if needed.

Job Description

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying etc

Job Requirements & Skills

• Candidates must possess a Bachelor's Degree qualification or HND.
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. photocopying machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks