Receptionist / Secretary at Belmark Prints & Brands

Job Summary

• The job holder would perform a variety of basic secretarial duties for the firm, with a principal focus on key office reception functions, as well as basic and specialized office support tasks.

Responsibilities

• Providing general secretarial assistance to the Office as well as the field Staff.
• Receiving visitors, responding to routine requests for information, receiving and screening all correspondences and distributing them to various offices.
• Receive and document walk in customers’ orders.
• Coordinating and monitoring multiple and diverse work processes and activities to ensure that management decisions are properly carried out.
• Being accountable for the smooth operation of the office work, support work and related systems within the Office by organizing and coordinating workflow.
• Contributing to the organization of the organization’s events and ceremonies;
• Supporting office administration activities including management of stationery and consumables stores and processing of travel booking.
• Answering calls, taking messages and handling correspondence
• Maintaining diaries and arranging appointments
• Typing, preparing and collating reports.
• Proper filing of documents.
• Organizing and servicing meetings(Producing agendas and taking minutes)
• Managing databases
• Implementing new procedures and administrative systems
• Liaising with organizations and clients
• Coordinating mail – shots and similar publicity tasks.
• Performing any other duties reasonably requested by the Resident Representative and other Staff in the Field Office.

Required Minimum Qualifications

• At least an OND or / Diploma in professional Secretarial and Office Management, Public Relations, Business Administration or other related fields.

Other Requirements:

• Minimum of two (2) years post qualification experience as a secretary/ receptionist
• Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems.
• Good filling and organizational skills;
• Good interpersonal and verbal communication skills.
• Proven ability to work effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups.
• Strong written and verbal communication skills in English language and report writing
• Problem identification and solution skills (including core, conceptual, and analytical thinking).
• Strong commitment and proven record of professional and client service excellence.
• Analytical and enquiring mind with the ability to interpret key data.
• Ability to manage multiple priorities.
• Great team player.