Receipting Reconciliation Executive I at TotalEnergies

Context & Environment

• Work is on-line real time using Microsoft Excel Workbook and SAP Harmonie.
• Heavy reliance on Web API software tool for smooth running of the automated receipting system.
• The Auto-receipting Officer services all Sales offices and Customer Service centers across the Country
• Work includes relationship with banks and the Bank Reconciliation Unit for uploads into Web API.
• Financial environment is acutely fraud prone where financial documents can be forged/ counterfeited.

Activities

• Adhere to Health, Safety, Environment, and Quality (HSEQ) policy including the TotalEnergies Golden Rules and use of Stop Card.
• Upload bank collections daily at minimum of 9 different time intervals from the Web API to SAP/ HARMONIE thus posting to Customers/ Dealers accounts.
• Ensure that the uploads are not duplicated.
• Prepare Daily Reconciliation Reports between MT940 and Web API transactions bank by bank.
• Attend promptly to requests on missing transactions, un-receipted entries and any auto-receipting issues.
• Liaise with the banks and sales team on resolution of auto-receipting issues.
• Liaise with Bank Reconciliation Unit on outstanding credits not receipted in the customers’ account and resolve daily.
• Liaise with the banks to ensure Dealers’ accounts and POS are remapped once there is a dealer change.
• Treat receipting exceptions daily.
• Prepare Statistics Report on MT940 Offset, Auto-Receipting Update Report, Cashflow (Network and General Trade) Report and Monthly Cashflow Report.

Candidate Profile

• BSc. or HND.
• Minimum of 2 years work experience.
• Must be articulate, analytical, numerical strength, high integrity, good interpersonal and communication skills.