Purchasing Officer at Medecins Sans Frontieres

Job Description

Accountabilities / Responsibilities (non-exhaustive list):

• Assist to carry out local purchases in Calabar for the running of Office, Guesthouse and MSF-WaCA supported health facilities (Ndebijji, Akor, CTC, emergency needs, etc…)
• With the support of the Supply chain supervisor, line up procurement and transport according to the operational needs.
• With the support of the supply chain supervisor, collect quotations for recurrent purchases (fuel, stationery, hygiene products, etc.) in order to sign framework agreement with selected suppliers.
• Update supply tools (monitoring, following back order, pricelist, supplier list…) and closing of completed purchasing activities.
• Assist to maintain existig achive filing system for all supply related documents; carry out weekly filling for closed Internal request, LPO, SO and receipts for future reference.
• Inform requesters and line manager on the status of the demands (pending, backorder, etc) on the market variabilities (prices, scarsity, etc)
• Report monthly purchasing activities (total number of IR, LPO, SO, and FO treated) and share with line manager.
• As a member of the project logistics team, update the supply chain supervisor of any difficulty in carrying out assigned tasks..
• Carry out any other logistics tasks as instructed by the supervisor: support Logbase/ facilities Officer also fill in gap during leave
• Follow-up all job requests in Office/Guesthouse/Pharmacy, make a weekly round in all facilities and report of any breakdown (elec, water leakage, etc…)
• Make a weekly round and update for closer maintenance and servicing on different equipment ( AC, computers, dispenser, generator, etc… and update on the whiteboard in Logistics office.
• Assist to establish a supplier list for the Project and perform due-deligence for suppliers.

Required Skills and Conditions

• Education: Secondary education required. Commerce related studies desirable.
• Experience: At least 2 years previous experience in supply chain related position. Experience with MSF or other NGO’s desirable.
• Languages: English required additional local languages desirable.
• Computer Literacy: computer literacy (word, excel) desirable.
• Competencies and Qualities: Flexibility, Teamwork and Cooperation, Result, service and quality Orientation, stress Management and Commitment to MSF Principles.