Purchasing Manager at Smart Partners

Industry: Hospitality
Reports to: Director of Finance and Business Support

Job Scope

• Under the general guidance and supervision of the Director of Finance or his/her delegate and within the limits of the Hotel's policies and procedures.
• The Purchasing Manager is responsible for translating business plan into material and service requirements of the Hotel, plan and execute the acquisition, storage and issuance of those requirements.

Job Responsibilities

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.
• Participates in negotiation for service contracts.
• Identifies and develops reliable source of Supply.
• Obtains competitive quotation for Hotel requirement and ensures that the best product is sourced and purchased in a timely manner
• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy in order to maximize cost effectiveness.
• Manages relationships with hotel suppliers and report on their performance.
• Manages the database of active local contacts with Suppliers.
• Establishes adequate record keeping and issuance procedures.
• Processes purchase requests from departments.
• Ensures adherence to quality procedures and standards and overseas purchasing administration such that the HotelТs policies and procedures are upheld.
• Posts orders to inventory module and produces purchase order for receiving clerk to match against goods received.
• Places approved orders.
• Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Accountant.
• Perform other duties as assigned.

Background, Skills and Experience

• A Bachelor's Degree in Finance/Accounting or any other related discipline.
• Minimum of 8 years' experience in a similar role in a hotel purchasing and procurement setting preferably Five Star Hotel.
• Strong Communication and Interpersonal Skills.
• Excellent Analytical Skills with the ability to prioritize and manage work.
• Strong Financial knowledge and ability to work with budgets.
• Ability to work under pressure at all times.
• Computer literate with good Microsoft Excel skills.
• Ability to drive delivery of results.
• He/she must be Detailed Oriented, Pro-active, reliable and show good problem solving skills.
• Good understanding and working knowledge of Material Control Software's