Purchasing Manager/Officer at a Foremost Manufacturing Company

Key Tasks and Responsibilities

• Reviewing, comparing and analysing products and services to be purchased.

• Managing inventories, maintaining accurate purchase, and pricing records.

• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

• Maintaining good supplier relations and negotiating contracts.

• Works with vendors to schedule shipping and delivery times.

• Enter order details (e.g. vendors, quantities, prices) into internal databases.

• Receive orders, verify that the correct items and amounts have been delivered, and properly store the material.

• Verify current inventory levels and keep records to prevent inventory gaps.

• Verify that product information, shipping information, cost and delivery dates are all correct before obtaining authorization to place an order.

• Evaluates the quality and appropriateness of supplies and equipment; conducts cost/quality comparisons prior to submitting requests to the General Coordinator.

• Confers with officials from all facility units to determine purchasing needs and specifications.

• Research, evaluate prospective suppliers, maintains contact with vendors regarding orders and merchandise, new products, market conditions, and trends; coordinates purchasing from on-site vendors not associated with university procurement operations.

• Receives, inspects, and distributes merchandise to appropriate individuals; files damage claims with freight companies or vendors.

• Maintain updated records of purchased products, delivery information and invoices.

• Coordinate with warehouse staff to ensure proper storage.

• Working to improve purchasing systems and processes.

• Ensuring that all procured items meet the required quality standards and specifications.

• Perform other task as assigned.

Competency and Technical Skills Required

• BSc degree in or business administration or supply chain management

• Proven working experience as a Purchasing Manager/officer.

• Good and Vast Knowledge of procurement processes, policies and procedures.

• Talent in negotiations and networking.

• Aptitude in decision-making and working with numbers

• Proven experience managing supply chain operations.

• Experience using supply chain management software and tools, including Oracle etc.

• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).

• Highly organized and detail-oriented.

• Excellent analytical and problem-solving skills.

• Good time management and organizational skills.