Purchaser at Alliance for International Medical Action (ALIMA)

COUNTRY :

NIGERIA

DUTY STATION :

ALIMA MAIDUGURI PROJECT OFFICE

POSITION :

PURCHASER

DEPARTMENT :

LOGISTIC

REPORT TO :

PROJECT LOGISTIC MANAGER

FUNCTIONAL WITH:

PROJECT LOGISTIC SUPPLY  MANAGER

RESPONSE/ SUPERVISE:

NONE

MAIN PURPOSE IN THE ORGANISATION

    The purchaser, under the direct supervision of the Supply Supervisor and overall supervision of the Supply Manager, is responsible for procurement activities in Maiduguri project office. He /She has to plan, organize procurement activities in compliance with ALIMA procedures and ensure timely delivery, reception and dispatching of goods as required

RESPONSIBILITY / MAIN ACTIVITIES

  Purchasing

• Establish and maintain good working relationship with different suppliers and avoid purchasing from very limited number of suppliers without checking prices, quality, guarantees and services on a regular basis.
• Ensure guaranteeing for a long period of time for all items of a certain price according to protocols.
• Updating of supply (IR) procurement data base (IR Tracking sheet) on a weekly basis.
• Maintain a proper record system of procurement documentation at all times.
• Send out of Request for quotations, preparing purchase orders and Supplier purchase orders as per the validation table.
• Cross check the amount in deliveries, invoices versus the Supplier Purchase order before sending the file to finance team for payments.
• Prepare and submit monthly IR report to Logistics Manager for compilation.
• Photocopy and file procurement documents,
• Prepare payment to Finance.

Administration

• Maintain proper filling system for the supply department at all times.
• Review Complete IRs, purchase order, and Supplier Purchase orders and verifying them before submitting for signatures
• Collect enough quotations for all items depending on the validation table thresholds.
• Ensure that complete and official receipts or invoices are always given upon payment and that they reflect exact amount of money spent for each supplier.
• Maintain the standard price list for the project, and take lead in doing market surveys when due together with the Log manager.
• Maintenance
• Keep areas of purchaser area clean and tidy.
• Equipment
• Look after all equipment provided.

Key Result areas;

• Proper documentation of procurement documents as per the validation thresholds.
• Timely submission of weekly procurement repots (IR tracking Sheet)
• Proper filling of the procurement documents as advised by the Supply Manager
• Timely payments to vendors, constructors and consultants etc.

Personal Quality

• He/she should be autonomous, reactive and able to deal with priorities
• Excellent team player,
• Professionalism, integrity, interpersonal skill and goal focus
• Excellent negotiation skill
• Highly motivated

Note: The said list is not inclusive and may require the Employee to perform other duties as assigned by the Employer.

 COMPETENCIES:  

• Work under stress.
• Good organization of his work
• Committed and handworker.
• Flexible and meeting deadlines.

QUALIFICATIONS:   

knowledge -        

 Essential: A Diploma in Purchase and Supply, Banking and Finance, Supply Chain Management and any other related field of study. Good MS Office skills (Word, Excel), power-point. Competencies: Self-starter, ability to work autonomously, excellent organizational skills, flexibility, commitment, team work, critical spirit, adherence to ALIMA principles teamwork and cooperation, results and quality awarenes

Experiancs -

Experience: At least 1-year experience in similar position with INGO

Language    - 

English and Local Languages essentia
DESIRABLE:
Experience with INGO is strongly desired

Contract term: Fixed Term Contracts

Salary: NATIONAL PAY SCALE LEVEL 05