Project Services Lead at Roadlamp Limited

Role Summary

• Development of strategic project plan and management of schedule, conduct project risk analysis and management plan, carry out resource budgeting, cost estimation/control, execution and review of project with measurable outcomes on achieving project goals efficiently.

Role and Responsibilities
Project Planning / Scheduling:

• Strategic project planning, develop and maintain project schedules.
• Ensure alignment of schedules with project scope, objectives and milestones.
• Monitor project progress and make adjustments when needed.
• Collaborate with project leads and teams for schedule accuracy.
• Conduct periodic reviews and updates to meet project requirement.
• Evaluate and improve planning processes, incorporating best practices to enhance overall project planning efficiency.

Resource Budgeting and Management:

• Work closely with Project lead and departmental heads to allocate resources effectively considering manpower, equipment and materials required for each project phase.
• Regularly access resource utilization and make recommendations.
• Optimize resource allocation to meet project timeline.

Risk Management:

• Conduct risk assessment and analysis of potential schedule impacts, providing mitigation strategies to address potential challenges ensuring project timelines are maintained.
• Create contingency plan for high impact risk.
• Collaborate with project team to implement risk management.
• Monitor risk triggers and update risk management plan accordingly.

Stakeholder Engagement:

• Communicate project plans and updates to internal stakeholders.
• Coordinate with external partners and client for project alignment.
• Promptly address queries and concerns from stakeholders
• Conduct regular stakeholders meeting for status update.
• Manage stakeholder’s expectations through clear communication.
• Facilitate stakeholder’s decision in key project decisions.

Team Collaboration:

• Liaise with project team to gather input for planning process.
• Facilitate communication and collaboration between project teams ensuring that everyone is aligned with project schedules and understands their respective roles and responsibilities.
• Conduct regular team meetings to discuss project timelines and goals.
• Resolve conflicts or bottlenecks affecting project progress.
• Foster a collaborative team environment to enhance efficiency.

Trainings:

• Develop comprehensive training plan and strategies that address learning needs of project services
• Deliver training sessions on project services for the team
• Evaluate training effectiveness through feedback, assessment, and performance metrics.
• Adjust sessions as needed to ensure maximum impact
• Coaching

Reporting:

• Generate regular progress report, presenting key schedule metrics, milestones achieved and upcoming deliverables to stakeholders or management.
• Communicate deviations from planned timelines and proposed solutions.
• Provide data-driven insights for decision-making.
• Ensure transparency and clarity in all project report.

Data analysis:

• Analyze project data to identify trends and areas for improvement.
• Regularly review project performance metrics
• Extract actionable insights from data analysis.
• Provide recommendations for optimizing project efficiency.
• Identify Key performance indicators (KPIs) for project success.
• Develop forecasting models for project timelines and resource needs.
• Utilize historical project data for accurate forecasting.
• Provide early warning for potential deviation from plan.
• Regularly update the forecast based on project progress.
• Collaborate with project managers to refine forecasting accuracy.

Decision Support:

• Provide decision support to project management team based on analysis.
• Offer insights on project feasibility and potential challenges.
• Collaborate with senior leadership in strategic decision-making.
• Assess the impact of decisions on project timelines and outcomes.
• Ensure decisions align with organizational goals.
• Facilitate decision-making processes within the project team.

Compliance:

• Ensure project planning adheres to industry standards and regulations.
• Regularly review planning documentation for compliance.
• Implement quality control measures for accurate planning.
• Ensure accuracy, reliability of project schedules and adherence to quality standards through conducting validation checks and auditing adherence to quality standards.
• Collaborate with quality assurance teams to enhance planning processes.
• Ensure documentation meets the organization's quality assurance criteria.

Continuous Improvements:

• Capture lessons learned from completed projects.
• Conduct post-project reviews to assess successes and challenges.
• Document insights and recommendations for future projects.
• Share lessons learned with project teams and stakeholders.
• Implement improvements based on lessons learned.
• Foster a culture of continuous learning within the project management team.
• Identify opportunities for process improvement in planning and execution.
• Implement best practices for efficient project planning.
• Solicit feedback from project teams and stakeholders for improvement.
• Explore new technologies or tools to enhance planning efficiency.
• Actively participate in continuous improvement initiatives within the organization.

Requirements

• Bachelor’s Degree in Engineering or a Relevant Discipline
• Masters Degree in Engineering, Project Management or any relevant field is an added advantage.
• PMP, APM, PRINCE2®, or equivalent Project Management Certification.
• Minimum of 7–10 years of progressive project management experience in oil and gas industry.

Skills

• Strong knowledge of engineering standards, procurement strategies, and construction practices.
• Proficiency with project management software such as Primavera P6, MS Project, SAP, ERP etc.
• Ability to manage pressured situations and make critical decisions.
• Excellent leadership, negotiation, and conflict-resolution skills.
• High attention to detail and organizational skills.