Project Officer at Jhpiego - John Hopkins University

Responsibilities

• Manage day-to-day operations of project office in Nigeria office.
• Organize schedules and support project site visits.
• Arrange travel/hotel reservations and track related travel expenses.
• Provide administrative support to operation of project activities.
• Work within established Jhpiego systems and in accordance with local regulations.
• Draft correspondence to NGOs, MOH and other agencies as requested.
• Coordinate the procurement of office supplies, organize proper storage, maintain stock reports and monitor usage.
• Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
• Report issues to the project director and troubleshoot as needed.
• Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments. Coordinate technological needs with IT Officer.  Draft meeting notes and share with meeting participants.
• Maintain files and support the dissemination of project information among the project team.
• Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
• Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
• Work collaboratively with project and administration and finance staff to prepare and track the progress of project and activity budgets.
• Ensure compliance with USAID operational policies and regulations.
• Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
• Other duties as assigned

Required Qualifications

• Bachelors’  Degree in public health, business administration, Nursing/midwifery, Social sciences, Social works.  
• Programmatic experience,experience on research to practice—identifying best practices and adapting them to project realities or related field or equivalent experience
• Experience in coordinating international donor financed projects
• Familiarity with international donor policies and administrative procedures
• 4+ years’ of experience in administrative support of international health projects
• Ability to track expenses, keep accurate financial records and work within donor budgets.
• Proficiency in writing and editing letters, reports, and documents
• Strong decision making and results oriented approach
• Ability to interact skillfully and diplomatically with numerous counterparts such as networks of senior level international health professionals, donors, universities and other partners
• Familiarity with Nigeria government regulations including immigration, importation, and customs.
• Experience and understanding of WASH, prevention, care and treatment
• Ability to work in a complex environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
• Appreciation for socio-cultural differences in countries, preferably having lived and worked in one or more low resource settings
• Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
• Ability to work effectively with diverse international teams
• Proficiency in word processing and Microsoft Office
• Fluent in written and spoken English; Fluency in English preferred
• Excellent facilitation, oral and written communications skills
• Ability to travel nationally

SALARY RANGE: NGN638,000 - NGN 721,000 Monthly Gross

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Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.