Project Manager / Director at Oaklands & Johnson Limited

Job Description
Conceptualization and Planning:

• Collaborate with stakeholders to define the exhibition's goals, objectives, and target audience.
• Develop a comprehensive project plan that outlines timelines, tasks, resources, and budgets.
• Identify and secure an appropriate venue for the exhibition.
• Create a detailed floor plan and layout for the exhibition space.
• Coordinate with designers, artists, and content creators to develop the exhibition's theme, content, and visuals.

Budgeting and Financial Management:

• Create and manage the exhibition budget, tracking expenses and revenues.
• Negotiate contracts with vendors, suppliers, and service providers to ensure cost-effectiveness.
• Monitor financial transactions and ensure adherence to the budget throughout the project.

Project Planning and Strategy:

• Define project scope, goals, and deliverables in collaboration with stakeholders.
• Develop project plans, timelines, and budgets, considering technical requirements and constraints.
• Create a comprehensive project strategy that aligns with the organization's overall goals and objectives.

Logistics and Operations:

• Coordinate logistics for transportation, setup, and teardown of exhibition displays and equipment.
• Manage installation, setup, and arrangement of exhibits to ensure a visually appealing and engaging experience.
• Oversee on-site operations during the exhibition, including security, technical support, and guest services.

Marketing and Promotion:

• Develop a marketing and promotional strategy to attract the target audience.
• Coordinate with marketing teams to create promotional materials, including brochures, websites, and social media campaigns.
• Engage with media and influencers to generate buzz and coverage for the exhibition.

Team Leadership and Communication:

• Assemble and lead cross-functional teams, including developers, designers, testers, and other relevant stakeholders.
• Facilitate effective communication among team members, ensuring everyone is informed about project progress, changes, and challenges.
• Provide clear direction, guidance, and support to team members throughout the project lifecycle.

Stakeholder and Vendor Management:

• Maintain regular communication with exhibitors, sponsors, and partners, ensuring their needs are met.
• Build and maintain relationships with vendors, suppliers, and contractors to ensure timely and quality services.

Risk Management:

• Identify potential risks and challenges that may affect the exhibition's success.
• Develop contingency plans and strategies to mitigate risks and address unforeseen issues.

Project Execution and Monitoring:

• Oversee the implementation of project tasks, ensuring they are completed according to the project plan and quality standards.
• Monitor project progress, track key performance indicators (KPIs), and provide regular updates to stakeholders.
• Address any issues or roadblocks that arise during project execution and take corrective actions as necessary.

Post-Event Evaluation:

• Evaluate the success of the exhibition against predefined goals and metrics.
• Conduct a post-event analysis to identify areas for improvement and best practices for future exhibitions.

Documentation and Reporting:

• Maintain comprehensive records of all exhibition-related activities, including contracts, budgets, and communication.
• Generate reports for stakeholders detailing the exhibition's outcomes, financial performance, and lessons learned.

Qualifications / Experience

• Candidates should possess a Bachelor's Degree with 3 - 6 years work experience.
• Proven track record of executive leadership and management experience in the technology industry.
• Experience in putting exhibition together.
• In-depth understanding of the tech market, trends, and competitive landscape.
• Strong strategic thinking and decision-making abilities.
• Excellent communication and interpersonal skills to interact with various stakeholders effectively.
• Ability to motivate and inspire a diverse team.
• Demonstrated crisis management and problem-solving skills.
• Familiarity with financial management and budgeting processes.