Project Cordinator Support at Medecins Sans Frontieres

Location: Gwoza, Borno

Main Purpose

• Providing support to the Project Coordinator in the security management and the coordination tasks, ensuring a smooth relation with local and national authorities and contributing to the context analysis and  follow-up according to MSF protocols, standards and procedures in order to ensure the smooth running of  the project.

Job Description

• Representing MSF externally together with the Project Coordinator (PC) or alone (when delegated) and negotiating on behalf of the project coordination in close cooperation with the PC and based on beforehand agreed messaging. Assisting in safeguarding and promoting MSF’s image externally.
• Monitoring, analyzing and reporting on key issues (security, risk, etc.) to the Project Coordinator and providing contextual information, through a sound knowledge of counterparts, parties, actors, authorities  and military, in different administrations in order to improve understanding and decision-making processes.
• Maintaining the security database and providing a biweekly context analysis based on recent  incidents and developments.
• Assisting in exploratory missions and assessments as needed and participating in the development of security plans.
• Assisting the Project Coordinator in Internal and External Communication sessions and events about MSF (for MSF staff, the Ministry of Health staff, as well as local authorities, community leaders, security forces) in order to improve awareness, understanding of MSF principles and services and public opinion adhesion. Write meeting minutes and contribute to the meeting logbook.
• Ensuring the continuity of relations/networking with local actors (other NGOs, UN agencies, local authorities, media, etc.) and filing and updating field contacts and correspondence in order to ensure information sources accuracy and its availability on regular basis. Organizing advocacy contacts and appointments for the Project Coordinator.
• Translating and reviewing documents and acting as an interpreter when needed.
• Assisting the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, military actors, community leaders, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Preparing and conducting context, cultural and security briefings on the project context to new employees (national and international) in order to facilitate their integration and within the project environment. (Including ensuring regular security briefings and training of assessment teams, drivers, domestic staff, watchmen in consultation with the project coordinator).
• Being contactable by phone and available to assist the Project Coordinator with important context, security and operational issues that may occur outside of regular working hours unless otherwise agreed with the PC (e.g., holidays).
• Performing assigned additional responsibilities or tasks as required by the Project Coordinator.

MSF Section / Context-Specific Accountabilities
A project coordinator Support will support the Project Coordinator in handling administrative tasks of the project to keep the project running smoothly. This may include:

• Managing deadlines.
• Cultural briefings.
• Managing workflow and support Maiduguri project transit base in operations.
• Scheduling meetings and appointments.
• Submitting timely minutes of meetings.
• Supporting in writing reports.
  • Incident reports
  • Security memos/PSSP development
  • Monthly SitReps
  • Quarterly report
  • Midyear review report
  • Annual report
  • Plan of Action report
  • Log Frame development.

Context analysis:

• Humanitarian/medical analysis (flood, MCP, malnutrition, emergencies/epidemics/outbreaks)
• Location mapping
• Humanitarian and medical needs assessment in Borno and any other state assigned by the Project Coordinator.

Actors mapping:

• Actors within the context
• Functions/activities of the actors
• Location of response/activities being carried out
• Contact updates of the actors.

Security updates:

• Update of incident logbook
• Route assessments
• Establish focal points on every route used by MSF
• TSF updates.

Networking:

• Identify key authorities within the context
• Identify authorities of influence, interest and power and establish contacts
• Organizing staff meetings
• Assist staff representatives in managing
• Interface between national and local security apparatus
• Maintaining good relationships with local authorities
• Collaborate closely with the PC.

Requirements 
Education: 

• University Degree Level, preferably in the field of Social Sciences, Political Sciences, Project Management, International Public Law, Anthropology, Economics, Business management, or Similar category.).

Experience: 

• Must have minimum 2 years’ experience, in project management as assistant project  coordinator or above in the field of humanitarian aid with MSF or other INGOs.
• Must have minimum 2-years’ experience in Borno state or other BAY states, working in security analysis and project management handling complicated political, security and humanitarian affairs.
• Must demonstrate Experience in data collection, reporting and analysis.

Language:

• Must be Fluent in English and Hausa (written and spoken) Knowledge of local languages in Borno  state is an advantage.

Knowledge: 

• Must be computer literate with competent command of Microsoft suite, word, excel, Internet, power point, with knowledge on interaction with social media.
• Excellent understanding of MSF’s principles and values.
• Knowledge of and interest in humanitarian issues.
• In-depth contextual knowledge and analysis skills.
• High level of knowledge of local cultures and customs.

Competencies:

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioral Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3.

Remuneration
As per MSF salary scale (National contract).