Project Coordinator at T.O.N Corporate Services

Key Responsibilities

Project Planning & Coordination

• Support the development and implementation of project timelines, deliverables, and workflows.
• Coordinate resources, schedules, and tools for smooth project execution.
• Track milestones and deliverables to ensure timelines and quality standards are met.
• Assist with on boarding new clients and aligning project scopes.

Team Support & Internal Collaboration

• Act as a bridge between the creative, sales, community, and operations teams.
• Organize and facilitate team check-ins, status meetings, and project retrospectives.
• Monitor team task completion and follow up on outstanding actions.
• Escalate blockers or risks to the appropriate leads in a timely manner.

Client & Partner Communication

• Support client on boarding and maintain regular touchpoints to ensure satisfaction.
• Document and communicate client feedback clearly to internal teams.
• Prepare and send project updates and deliverable reports to clients.
• Help ensure that partner and client expectations are met or exceeded.

Reporting & Documentation

• Maintain accurate records of project stages, updates, issues, and achievements.
• Generate project performance reports and assist in data analysis for process improvement.
• Ensure project documentation is up-to-date and properly organized on shared platforms.

Who You Are

• Exceptionally organized and detail-oriented.
• A clear communicator who thrives in fast-paced environments.
• Energetic, reliable, and solutions-driven.
• Skilled in balancing multiple projects and deadlines.
• Comfortable using digital tools like Trello, Notion, Asana, or Monday.com.

Requirements

• 3–4 years experience in project coordination or administrative support within a digital, creative, or media environment.
• Familiarity with project management frameworks.
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and online productivity tools.
• Bachelor's degree in Business, Communications, Marketing, or related fields