Project Coordinator (for NHF Project) at Salient Humanitarian Organization (SHO)

Location: (Maiduguri base) North-East Nigeria
Starting Date: September, 2020 (TBC)
Duration of contract: 12 Months (Extendable)
Reporting to: NHF/ Other Humanitarian Stakeholders

General Context of the Job/Project

• This position falls under the direct management of CCCM Sector
• This position falls under the direct management of NHF;
• SALIENT's CCCM Project Coordinator will play an integral part of the camp management team of ensuring that all inhabitants of the camp are living a safe, secured and dignified life. This will require constant interaction with the camp community, coordination, monitoring and understanding the protection risks and challenges faced in the camp.
• The CCCM Project Coordinator will also have an administrative responsibility of ensuring that CCCM staff and incentivized labour for their site are actively following their TORs and abiding by SALIENT's camp Code of Conduct.

Job Description
Planning and Strategy Development:

• Provide the necessary work support tools to the site facilitators Stationary, templates referral sheets, work schedules.
• Ensure project data collection and management and work closely with MEAL to update relevant SALIENT tools, Internal Database, achievement and progress of project log frames.
• Line management of CCCM staff, including Officers, assistants and site facilitators.
• Contribute to the design and technical implementation of beneficiary household level assessments, registration, and other data collection exercises.
• Contribute actively to donor reports, proposal writing and donor visits.
• Ensure that the team monitors displacement trends and new coming displaced person arrivals.
• Assist CCCM Project Officers in the organization and supervision of distributions and coordination of assistance at site-level.
• Support CCCM Project Officers and Assistants based in the field, including daily management, technical guidelines, elaboration of tools and SOPs and other support as required.
• Regular visits to the area and sites of implementation for quality checks of the ongoing and completed works, make adjustments and provide relevant recommendations.
• Prepare weekly reports with CCCM updates and compile other reports related to the CCCM activities and circulate internally.
• Play key role in recruiting CCCM staff.
• In coordination with the CCCM PDM, represent SALIENT in coordination meetings with other sector partners, local authorities, NGOs and service providers when required.
• Record and document good practices, lessons learned and establish a database in coordination with MEALto capture program performance.
• Ensure collaboration with the relevant CCCM actors in the planning, development of sites, ensuring that site design support protection and assistance of men, women, boys and girls;
• Ensure regular site needs assessment and gap analysis are conducted with all CCCM stakeholders in the camps;
• Collaborate with MEALdepartment in the development of assessment tools and reporting about CCCM program-related activities
• Develop and update agreed response strategies for the camps, including exit/transition strategy for site closures and action plans for the cluster and ensuring that these are adequately reflected in overall country strategies.
• Support Camp Management staff to conduct contingency planning based on worst-case and most likely scenarios in terms of population movements;
• Support the development and maintenance of a coherent CCCM strategy across the camps.
• Develop proposals for the CCCM and Shelter sectors in the Borno State, in close coordination with the technical team and Programme Coordinator.
• Conduct rapid assessments to investigate further programming opportunities inside the Borno state

Technical CCCM Leadership and Project Implementation:

• Promote harmonization of approaches and methodologies across the different campsites by developing and monitoring use of common tools (in close coordination with the CCCM Cluster), as well as creating opportunities for experience sharing and learning;
• Organize project kick-off and closeout meetings
• Adapt relevant policies, guidelines and technical standards to the context of the crisis;
• Ensure that the responses are in line with existing policy guidance, technical standards and relevant government human rights legal obligations;
• Provide technical support and capacity building to CCCM staff on a regular basis;
• Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
• Organize regular project coordination meetings with the project team.
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
• Ensure project implementation is on time, target and budget, using effective MEALsystems to reach desired impacts
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
• Regular update the work plan, other documents relevant for effective project management
• Disseminate CCCM tools, best practices and lessons learned internally and externally through publications, networks, working groups, events, and conferences;

National/local authorities, State institutions, local civil society and other relevant actors:

• Establish appropriate links with national and local authorities, State institutions, local civil society and other relevant actors to maintain appropriate coordination and information exchange with them;
• Promote the capacity building of relevant authorities, where deemed necessary

Coordination:

• Ensure coordination with partners and stakeholders at both field and state level
• Actively participate at CCCM/NFI sector working groups and all the other relevant forum.
• Supervise the coordination at field level lead by national staff and inform the relevant actors at Maiduguri level, if needed
• In close collaboration with Program Coordinator maintain relationship with Donor, both technical and program units

Reporting:

• Provide regular and timely updates on progress and challenges to supervisors and other team members.
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
• Contribute to drafting of (external) technical reports, ensuring the quality and accuracy of information provided.

Finance:

• Review the BVAs to avoid under/overspending
• Ensure accurate budget forecasting and expense planning

Logistics:

• Responsible for all logistics procedures for the project in coordination with logistics department, ensuring Intersos and Donor requirements are met, and proper documentation is collected and maintained for all procurements.
• Contribute to the development of project procurement plans

Administration/HR:

• Ensure all administrative procedures are followed for staff in the field, updating personal details on file, accurate ToRs for each staff member, payroll etc.
• Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)
• Ensure regular performance appraisal and career management of project teams
• Ensure a positive working environment and good team dynamics
• Manage interpersonal conflicts
• Ensure capacity building among project staff
• Transparency/Compliance

Security:

• Together with the Security focal points, assess risks in the areas of project implementation and develop context-specific SOPs Education

Required Qualifications and Experience

• At least 4 years of experience in Camp Coordination / Camp Management/Shelter related activities Professional requirements
• Being a strong team player;
• Experience working in a volatile environment
• Demonstrated ability to manage
• Strong analytical capacity
• Significant experience in finance and logistics
• Computer knowledge is a must (Excel, Word etc.)
• Ability to work under stressful conditions Languages
• Fluency in English is required (oral and written). Personal requirements
• Being a strong team player;
• Experience working in a volatile environment
• Demonstrated ability to manage
• Strong analytical capacity
• Significant experience in finance and logistics
• Ability to work under stressful conditions

Essential Knowledge and Skills:

• Extensive knowledge of Nigerian displacement context.
• Excellent communication skills.
• Excellent interpersonal and team-playing skills.
• Highly flexible, with the ability to use initiative.
• Ability to work in a multi-cultural environment.
• Commitment to humanitarian principles and values.
• Understanding of gender, protection and human rights.
• Commitment to promoting gender equality.

Preferred Experience:

• Proficiency in English and local language, both oral and written.
• Managerial experience, including leading/supervising subordinate staff, organizing activities and report writing.
• Experience in training and capacity-building of staff.
• Experience in CCCM, including Introduction to CCCM Training.
• Preferable experience operating in a refugee/IDP camp environment.
• Knowledge of logistics and procurement processes.

Brief Conditions

• SHO reserve the right to close the application before the deadline, if the required number of candidates is attained.
• Candidates will be responsible for his/her own travel, accommodation and feeding during the recruitment process;