Project Administrator at TechnoServe

Job Description

• The Project Administrator will be part of the Operations department to support activities across Anambra and Lagos states for the project team through the following: 

Responsibilities
Travel and Logistics:

• Assist with international and domestic travel requests for all staff.
• As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
• Guide other office support staff, such as drivers and cleaners, to regularly comply with operational standards.
• Work with the Operations Specialists of the project to coordinate paperwork and physical maintenance of the fleet and logistics management.
• Work with Operations Specialists to check vehicle routes and speed limit applications.

Office Management:

• Inspect and track usage of office consumables and its facilities, including utilities such as diesel, generator maintenance, electricity and other health and safety regulators.
• Drafting of reports relating to the state offices.
• Collection of fuel purchase invoices at the state offices for transmission to the finance department.
• Executes daily purchases and manages office petty cash.
• Provide petty cash vouchers and payment of petty cash expenses.
• Submit monthly Petty cash fund reconciliation with all related documents.
• Draft correspondence, including reports, processes, and other administrative documents.
• Assumes responsibility for document filing and applies initiative in developing office administrative procedures.

Procurement:

• Work with the Operations Specialists of the project to coordinate the project’s needs and make the requests in the system.

Requirements

• Bachelor’s Degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related fields
• Procurement certification or prior experience is an added advantage.
• Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement, preferably with an international NGO.
• Ability to travel on occasion.   
• Fluency in English, both in writing and speaking.

Skills:

• Effective oral and written communication skills, and the ability to work independently on multiple tasks simultaneously 
• Strong interpersonal, organisational, and communication skills
• Experience with relevant software packages is useful for preparing relevant work documents.
• High Professional work ethic and integrity. 
• Ability to reason objectively, clear, strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team lead and a team member.