Project Administrator at IITA - International Institute of Tropical Agriculture

Duties

• Coordinate and support the implementation of project plans and timelines.
• Ensure timely submission of reports by following up with relevant project teams and stakeholders.
• Liaise with headquarters to facilitate prompt execution of partner payments.
• Assist in compiling, reviewing, and submitting donor reports in compliance with specified templates and guidelines.
• Collaborate with the Program Accountant to ensure financial reports align with approved budget line items and are submitted on schedule.
• Monitor project progress and provide regular feedback to Work Package Leaders, including recommendations on extensions, budget reallocations, and other necessary actions.
• Support program operations by organizing, planning meetings, drafting reports, and managing follow-up actions.
• Continuously track program activities, including action points, communication plans, and annual hub plans, and contribute to the preparation of annual and progress reports.
• Maintain organized and efficient filing systems and databases for both print and electronic documentation related to program activities.
• Oversee accounting, administrative, and logistical matters related to programs managed by the Head of Breeding.
• Collaborate with the Project Development and Administration Unit (PDAU) to develop partner contracts and sub-grants in alignment with donor agreements.
• Serve as a liaison with HQ on policy matters related to project grants management, ensuring compliance by all program staff.
• Uphold quality control standards and approval processes for all externally shared documents and submissions.
• Manage the IITA Breeding donor pipeline, tracking systems, and related tools to ensure data accuracy and availability at all times.
• Perform any other duties as may be assigned by the Supervisor.

Requirements
Qualifications and Experience:

• Master’s Degree in Business Administration, Project Management, or a related field from a recognized higher institution.
•  Minimum of eight (8) years of relevant experience in project administration or coordination, with a proven track record of performing similar roles in a well-structured organization.

Competencies:
The ideal candidate must:

• Have great attention to detail and ability to multitask effectively.
• Have extensive knowledge of project management cycle and Oracle software.
• Have strong problem-solving mind-set with a proactive approach.
• Have ability to thrive under pressure to meet deadlines.
• Have great time management and team collaboration skills.
• Have working knowledge of financial processes and budget awareness.
• Have strong documentation, reporting and communication skills.