Programme / Administrative Assistant at KNCV Tuberculosis Foundation

Purpose of the job  

• The Program/Administrative Assistant is responsible for all administrative activities. The assistant will support the administrative department in all functions as directed.

Duties and Responsibilities of the Program/Admin Assistant:  

• Taking of minutes of meeting 
• Contacting vendor for procurement processes
• Taking stock of project supplies
• Regularly update inventory list
• Booking of flight tickets
• Making hotel reservations etc.
• Preparation of procurement documents
• Regular update of procurement list
• Handle all deliveries and dispatch; verify deliveries and signoff; ensure distribution plan, delivery vouchers are properly documented.
• Assist in preparation for meetings, Printing of Agenda, following up attendance sheets etc. 
• Perform other additional duties as assigned. 

Who are we looking for?  

• Bachelor’s degree (Business Management, Psychology, HR, Public Administration)

Knowledge/experience: 

• At least 2 years of experience in admin management, 
• Knowledge of relevant software systems
• Knowledge of procurement
• Excellent Excel skills
• Proficiency in the use of computer application (Microsoft office etc)
• Excellent written and verbal English language skills
• Must be self-starter with the ability to work in a team, dynamic, solid, and open.
• Must be flexible with absolute integrity, organizational awareness and understanding of cultural differences.