Program Manager at FHI 360

Job Summary

• The Project Manager will report to the Portfolio Director, Anglophone WAMERO. S/he will be responsible for planning, executing, and finalizing projects according to strict deadlines and within budget.  
• The Project Manager will work closely with the Country Director, Global Fund Project Director, Director of Finance and Administration, WAMERO financial analysists and any other colleagues, to ensure compliance with FHI 360 and donor requirement and expectations in Nigeria.
• S/he will provide support the implementation of Total Quality Leadership and Accountability (TQLA) in Nigeria. S/he will acquire resources and coordinate the efforts of team members and external clients to deliver projects according to plan.
• S/he will manage and define the project’s objectives and oversee quality control throughout the completion of the project(s) life cycle.
• S/he will create work plans based on goals, targets, and implement evidence-based interventions in one or more multi-sector areas, as well as modern technologies and practices.
• S/he will collaborate with other sectors to integrate work plans, budgets, and multi-sector interventions, which are essential for the success and sustainability of the project.

Essential Job Functions

• Manages and oversees the development of projects from initiation to completion.
• Manages capacity building of project staff to better lead, coordinate and manage the implementation of project activities, deliver quality and accountability.
• Develop and deliver a project management plan encompassing all the details of a project to the team members.
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
• Develops best practices and tools for project execution and management.
  Defines project scope, goals, and deliverables that support business goals and strategic vision of management.
• Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.
• Identifies and resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget.
• Evaluates the progress of the project on a regular basis.
• Builds, develops, and grows partnerships vital to the success of the project.
• Manages the operational and tactical aspects of multiple projects in a matrix environment.
• Oversees entire projects with focus on minimizing risk across multiple projects, monitors budgets, and scope to ensure successful execution of project(s) deliverables and completion of project(s).
• Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
• Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
• Keeps abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity.
• Performs any other duties as may be assigned.

Project Administration:

• Establish a communication schedule to update stakeholders (including appropriate staff) on project progress.
• Determine the resources (time, money, equipment, etc.) required to complete the project.
• Develop a schedule for project completion that effectively allocates the resources to the activities.
• Builds and implements or socialize the best practices for performing all tasks.
• Review project schedule with senior management and relevant staff that may be affected by the project activities; and revise project schedule as may be required.
• Determine the objectives and measures upon which the project will be evaluated at its completion. Execute the project according to plan.
• Where applicable, author reports on the project for management and for funders.
• Communicate with funders as outlined in funding agreements.
• Develops best practices and tools for project execution and management.

Business Development and Proposal Management Support:

• Builds, develops, and grows partnerships vital to the success of the project.
  Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
• Leads aspects of business development and project design efforts (such as drafting management section in a proposal).
• Lead design activities, sub-components of a larger project or overall design of some smaller awards.
• Leads project design tasks and approach to project tasks and may lead project level tasks in multiple task areas.
• Involved in capture management, selects partners, and drafts team agreements and leads aspect of proposal design.
• Writes proposal sections (management, similar experience, etc.)
• Leads sub-award design and is responsible for sub-award monitoring.

Financial Management:

• Monitor and report all budgeted project expenditures, immediately raising potential red flags, if any.
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly).
• Manage all project funds according to established accounting policies and procedures.
• Ensure that all financial records for the project are up to date.
• Prepare financial reports and supporting documentation for funders as outlined in funding agreement.

Personnel Management:

• Coaches, mentors, and manages project team to ensure quality, efficiency and compliance with project and company standards/policies.
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
• Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
• Develop tools and techniques for delegating tasks according to the skills of every team member and to evaluate the performance of all team members.
• Ensure that all project personnel receive an appropriate orientation to the organization and the project.
• May supervise Program Officer(s)

Qualifications and Requirements

• MBBS / MD / PhD or similar Degree with 3-5 years relevant experience with international development programs which includes 5 years’ experience with Health program planning and implementation at the community or state level, administration and compliance of a field-based international development or humanitarian program; general program management experience required.
• Or MS/MA in social science, public health or related field, MPH preferred, and a minimum of 5-7 years’ relevant experience with international development programs which includes 5 years’ experience with Health program planning and implementation at the community or state level working with public and NGO sectors. 
• Or BS / BA in social science, public health or related field, with a minimum of 7-9 years’ relevant experience with international development programs which includes 5 years’ experience with Health program planning and implementation at the community or state level working with public sector and NGO.
• Experience with providing health and non – health interventions strongly preferred.

Knowledge, Skills & Attributes:

• Very good understanding of Global Fund policies and proven experience managing Global Fund projects in Nigeria will be an added advantage.
• Demonstrated training and experience delivering TQLA technical assistance to project teams.
• Works independently and with other agencies to drive locally led development initiatives and build local community acceptance.
• Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.
• Strong knowledge of project management software and other technologies.
• Strong negotiator and problem solver.
• Excellent oral and written communication skills.
• Demonstrated project and personnel management skills.
• Ability to influence, motivate, and collaborate with others.
• Ability to adapt and resolve problems/issues to bring project to completion.
• Creating and Managing Systems and Processes.
• Recognizes the need for standardization and balances client and organization needs in systems design.
• Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
• Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.
• Problems are complex and require analysis of situations and data with evaluation of a range of factors.
• Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• 10% - 25%