Program Assistant - Temp (Abuja, Ekiti) at Jhpiego - John Hopkins University

Overview

• The Program Assistant (PA) will provide day-to-day programmatic, technical, and administrative support to ensure the smooth implementation and coordination of the Quality Improvement (QI) Project at national and state levels. The role supports project operations, implementation monitoring, documentation, reporting, and logistics, contributing to timely delivery of activities in line with approved workplans, budgets, and Jhpiego methodologies.
• The Program Assistant will play a critical support role in tracking implementation progress, coordinating activities with state teams and partners, maintaining program management tools, and supporting reporting and knowledge documentation, ensuring that project activities are implemented efficiently and in compliance with scope, quality, and budget requirements.

Responsibilities

Program Implementation & Coordination Support

• Supportimplementation, management, monitoring, and reporting of the Quality Improvement project across supported states.
• Assist in development and tracking ofworkplans, activity schedules, and budgets, and support alignment of implementation with approved plans.
• Liaise withGovernment of Nigeria (GoN) stakeholders and implementing partners to support coordination, monitoring, and follow-up of program activities.
• Support the Program Officer and technical teams to ensure activities are implemented in line withapproved implementation plans and Jhpiego methodologies and principles.

Monitoring, Reporting & Documentation

• Assist in preparation ofmonthly, quarterly, and annual program reports, including collation of inputs from state and technical teams.
• Support development ofhuman-interest stories, bulletins, factsheets, technical briefs, abstracts, and other publications related to QI interventions.
• Support gathering and synthesis oftechnical updates for program planning, trainings, evaluations, and learning activities.
• Assist withdrafting, editing, and proofreading of technical materials and program reports as requested by supervisors.

Program Management Tools & Data Support

• Supportcollation, harmonization, and regular updating of program management tools, including scorecards, stakeholder databases, fund request, GSRs, facility directories, and other trackers as required.
• Support basic review and organisation of program data and documentation to inform planning, reporting, and decision-making.

Logistics, Administration & Office Support

• Work withFinance and Administration teams to coordinate logistics for program activities, including meetings, trainings, workshops, and field engagements.
• Draft routinecorrespondence to partners, NGOs, and other agencies as requested.
• Maintain organizedproject files and records, and support dissemination of project information among project teams.
• Schedule and supportvisitors, meetings, workshops, and brown-bag sessions, ensuring logistics arrangements are in place.
• Takemeeting notes/minutes and ensure timely dissemination and follow-up on action points.
• Generate GSRs and activity profiles for technical and program teams
• Collate MOVs, review and share with admin and finance teams following team review for payment and document

Capacity Development & Partner Engagement Support

• Support the Program and technical teams incapacity development activities for state teams, implementing agencies, and partners.
• Work with partners to periodicallyassess quality of collaboration, support effective communication, and flag issues for timely resolution.
• Support coordination of training and learning activities for state and partner staff.

Knowledge Support & Continuous Learning

• Support documentation and dissemination oflessons learned, best practices, and program updates.
• Remain informed on current developments inQuality Improvement and relevant disease program areas (e.g., HIV, TB) through literature review and internal learning, and flag relevant implications for project activities.

Other Duties

• Perform any other programmatic or administrative duties as assigned by the supervisor.

Required Qualifications

• Bachelor’s degree in public health, Health Sciences, Sciences, Nursing, Project Management, health programs, or data-driven health interventions.
• Strong analytical, documentation, and technical writing skills.
• Ability to work closely with multidisciplinary technical teams and learn rapidly.
• Strong attention to detail and commitment to technical quality.
• Willingness to travel periodically to support state-level technical activities.

Knowledge, Skills and Abilities:

• Prior exposure to QI collaboratives, supportive supervision, or learning health systems.
• Familiarity withdigital health tools or QI dashboards.
• Interest inresearch, learning, and continuous improvement.
• Strong problem-solving mindset and curiosity.
• Familiarity with Nigeria’s health systems and reporting structure and demonstrated ability to collaborate with government level officials to strengthen program implementation
• Excellent writing and communications skills, including demonstrated technical writing skills for publication
• Ability to work effectively with diverse international teams and willingness to learn and empower others
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• References will be required.
• Demonstrated ability in working and collaborating with a wide range of local and international partner organizations
• Demonstrated experience in maintaining donor relations
• Excellent skills in facilitation, team building and coordination