Program Assistant at Catholic Relief Services (CRS)

Job Reference Code: PAKS3920
Location: Yola, Adamawa
Department: Programs
Band: 4
Reports To: Program Manager 2 - STaR Project
Supervises: None

Job Summary

• The Program Assistant will be required to work within a multi-sectoral setting including infrastructure, agriculture, livelihoods, social cohesion and governance.
• The post holder will deliver effective, highly competent project support and consistently deliver in a person-centered the environment which promotes positive relationships.
• S/he will support field activities in project communities across Adamawa ( Yola south, Girei, Shelleng, Song) and Southern Borno (Askira-Uba, Chibok)

Job Responsibilities

• General Administrative Duties:
  • Liaise with administrative support staff to provide updates on anticipated administrative needs.
  • Cordinate and manage day-to-day operational needs of Project staff
  • Provide general administrative support to the operation of project activities.
  • Organize proper storage and issuance of stock, maintain stock reports and monitor usage.
  • Organize transport and distribution of project materials to project sites.
  • Maintain files and support the dissemination of project information among the project team.
  • Work in collaboration with operations/ facility staff in Maiduguri to ensure proper support to project activities.
  • Work collaboratively with other project team members to ensure necessary project planning, coordination and leverage of resource.
• Support Project and CRS-wide meetings, trainings and activities:
  • Schedule and coordinate internal and external meetings, including invitations,
  • meeting space, logistics, provision of materials and refreshments.
  • Support in drafting meeting notes and record all proceedings and share with meeting participants.
  • Filing (electronic and hard) project documents, meeting minutes and technical documents.
  • Maintain inventory of all project partner’s contact information.
  • Maintain project assets inventory register in collaboration with the grant unit
  • Liaise with the IT department on hardware and software issues to ensure functionality to meet ongoing and ad hoc needs
  • Support the establishment and function of project resource center and project information management
• Logistics and itineraries:
  • Ensure logistical support to staff/visitors including liaising with operations on itineraries
  • Make appointments according to schedules developed by department members
  • Be the primary point of contact for visitors’ administrative needs
  • Communicating material and cash needs to Finance and/or Administration in a timely manner.
  • Coordinate staff movements including leave, field trips and all required logistics using the movement and leave tracker.
  • Assist with correspondence, letters, and invitations. Act as liaison between programs staff and dispatcher.
•  Serves as the interface between technical team and the operations unit.

Key Working Relationships

• Supervisory: None
• Internal: Program Manager -Infrastructure, Livelihoods Officer, Social Cohesion Officer,
• Governance Officer, MEAL Officer, Operations staff, SILC Officer
• External: government ministries departments and agencies, local and international NGOs, coordination platforms and working groups, community leaders.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and
responsibilities associated with the position.

Background, Experience & Requirements

• Minimum of a university degree.
• Minimum of 2 years of work experience in program support
• Experience working with local or international NGO a plus
• Interest in development issues
• Strong computer skills required, especially the ability to work comfortably in the MS office package
• Excellent interpersonal skills and ability to work successfully in team environment
• Demonstrated ability to assess priorities and handle multiple tasks simultaneously to meet deadlines with attention to detail and quality;
• Strong organizational skills and communication skills
• Ability to work and manage various projects in a team setting, with limited supervision
• Fluency in English and any of the local languages - Hausa/Kanuri/Fulfulde
• Ability to effectively engage with people at all levels.
• Strong initiative and self-motivation required, with a commitment to teamwork and effectiveness within a dynamic integrated project.
• Passion to work with the most vulnerable groups
• Ability and willingness to travel to project locations when required.
• Travel Required 60% to field locations in Borno and Adamawa.

Agency-wide Competencies (for all CRS Staff)

• These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Trusting Relationships
• Professional Growth
• Partnership
• Accountability

Interested and qualified candidates should download the "CRS Application Form" using the link below, fill and send with a detailed Resume in a single file (PDF Format) indicating "Position" being applied for and the "Job Ref Code" as the subject of the application to: vacancies.ne.nigeria@crs.org

Click here to Download Application Form (Doc)

Click Here for Job Details (PDF)

Equal Opportunity:

• CRS is an equal opportunity employer and does not discriminate on the basis of race, color, religion, etc. Qualified women are strongly encouraged to apply.

Safeguarding:

• By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking.
• Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.

Statement of Commitment to Protection:

• CTCRST recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.