Program Assistant at Achieving Health Nigeria Initiative (AHNi)

Job Description

• The PA will provide programmatic and administrative support to cluster offices and contribute to the design, planning, budgeting, implementation, monitoring, evaluation, and reporting of facility and community-based, target-driven activities focused on demand creation for HIV/AIDS services and quality service delivery within the state or LGAs.
• This role ensures adequate and timely implementation of activities through periodic work plan reviews, processing memos, fund requests, monitoring expenditures, and initiating corrective actions to mitigate financial risks while maintaining compliance with donor and organizational policies and guidelines.
• The Program Assistant will maintain program monitoring checklists and budget tracking tools to effectively supervise deliverables and monitor the burn rate of community-based activities in line with approved work plans.
• The position also involves facilitating accurate documentation, maintaining a database of all ad-hoc staff and program resources, and supporting the review, collation, and submission of routine progress reports—weekly, bi-weekly, monthly, and quarterly—from field teams, including capturing success stories in accordance with project and donor guidelines.
• Additional responsibilities include reviewing financial and programmatic reports to ensure compliance with reporting timelines and donor requirements, as well as developing and maintaining an efficient filing and tracking system for all project documentation, including meeting minutes. 

Minimum Recruitment Standard

• Minimum of a Bachelor’s Degree (BS/BA) in Public Health, Project Management, Business Administration or a recognized equivalent with 2-3 years of relevant experience with international development programs.
• Or MS/MA degree in public health, project management, business administration or a recognized equivalent with 1-2 years’ relevant experience with international development programs.
• Demonstrated success in multicultural environments is required.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.