Procurement Specialist at Action Against Hunger | ACF Nigeria LTD/GTE

Key Responsibilities:

Mission 1: Contribute to the definition of the country procurement strategy and ensure its implementation

• Contribute to the strategic definition of the country procurement component;
• Monitor the implementation of the country procurement strategy via a detailed action plan;
• Anticipate program needs and plan the appropriate types of procedures to be developed;
• Optimize the number of procedures according to the markets.

Mission 2 : Coordinate and analyze the consultation of markets (Call for Interest, Call for Tender, etc.)

• Publish annually the Calls for Expression of Interest related to the markets targeted by ACF;
• Initiate the capital Call for Tender related to the needs of the country office;
• Conduct market analysis and supplier sourcing;
• Accompany the applicants in the development of their terms of reference and/or their technical specifications.

Mission 3 : Managing procurement at capital level

• Implementation of and compliance with ACF procurement procedures;
• Manage the quality and optimization of procurement in the capital according to the objectives defined with the Logistics Head of Department and his deputy;
• Comply with donor-specific procurement rules where applicable;
• Anticipate and alert on risks related to the duration of procurement;
• Define procurement standards in accordance with the ACF framework;
• Develop a responsible procurement approach, in particular by identifying environmental criteria in our selection processes.

Mission 4: Follow, maintain and develop the relationship with suppliers

• Guarantee and develop supplier relations: sourcing, negotiation, contracting, follow-up;
• Regularly prospect the market in order to enrich the supplier database (via other NGOs, field visits, internet research, etc.);
• Conduct systematic supplier visits for all new businesses;
• Carry out supplier visits as part of the Call for Interest, Call for Tender, etc..
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers ;
• Participate in investigations in the event of a fraud alert or non-compliance with ACF policies by a supplier and propose corrective measures.

Mission 5: Ensure the quality of goods and services according to the framework defined in the quality assurance

• Ensure that the quality proposed by the suppliers meets the expectations of the applicant (in connection with the specifications, technical specifications);
• Document supplier visits via Visit Report that focus on the negotiation of the quality and service initially proposed;
• Ensure the management of disputes on a signed contract.

Mission 6: Ensure compliance of procurement activities in accordance with ACF procedures

• Ensure that employees comply with ACF's procurement policy, strategy, procedures and tools;
• Prevent and manage any non-conformity in the procurement process;
• Identify the risks of fraud and corruption on its activity and the implementation of preventive and control actions;
• Raise employee awareness of the risks of fraud and corruption;
• Implement and follow up on recommendations following controls and audits.

Additional Responsibilities

• This job description is not intended to be all-inclusive, and the employee will also perform other related tasks as required and be responsible for reporting and communicating progress and achievement of the specific assigned task.
• Maintenance of high technical standards.
• Professionally conduct all duties following ACF Nigeria mission staff regulations, ACF mandate and charter, including promotion of gender equality.

Position Requirements:

• At least a bachelor’s degree in Business Management, Logistics, Procurement or other related field.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Solid knowledge and understanding of procurement processes, policy and systems.
• Three (3) years of previous experience as a procurement officer or related position.
• Ability to work well with management and staff at all levels, multitask, prioritize, and manage time efficiently.
• Rigorous, with strong organization skills and attention to detail.
• Strong communication and negotiation skills.
• Previous experience working for NGOs an asset, particularly international and/or health related NGOs.
• Fluency in one or more national/regional languages an asset.