Procurement Senior Officer at UNOPS

Functional Responsibilities:

Summary of functions:

His/her duties include:

• Implementation of transactional procurement
• Management of procurement processes
• Implementation of sourcing strategy and e-procurement tools
• Facilitation of knowledge building and knowledge sharing
• Implement operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:
• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
• Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
• Implementation of strategic procurement for projects assigned in the Business Unit.
• Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.
• Manages and guides procurement processes for a select group of technically complex goods, services within a given geographical area and/or Business Unit, focusing on achievement of the following results:
• Sustainability embedded along the procurement process.
• Timely and duly prepared procurement plans for projects and monitoring of their implementation.
• Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
• Awards recommended based on UNOPS procurement rules and procedures.
• Management of procurement contracts, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms.
• Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.
• Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:
• Development and management of the rosters of suppliers.
• Utilization of-sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area.
• Knowledge Building and Knowledge Sharing
• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
• Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of Results:

• The key results directly affect the overall efficiency of the relevant business unit/s and project activities in procurement management, impacting the timely availability of effective goods and services for UNOPS’ programmes.
• Timely, market-aware, and accountable delivery of goods and services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management.
• This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements:

Education

• Advanced University Degree (Master's or equivalent), in Pharmacy, Business Administration, Supply Chain Management, Procurement or other Health related field is required.
• A Bachelor's Degree in Pharmacy, Business Administration, Supply Chain Management, Procurement or other Health related field in combination with 2 additional years of relevant experience may be accepted in lieu of the Advanced University Degree.
• A relevant professional supply chain, logistic or procurement qualification would be considered an asset.

Work Experience

• A minimum 2 years of professional-level experience particularly in health procurement, health logistics, operations management, supply chain management, warehouse management or other related fields is required.
• Experience of working with Incoterms or International Commercial Terms is strongly desirable.
• Experience in the use of google software packages (Google Doc, Sheets and Slides) and experience in handling web-based management systems is an added advantage.
• Knowledge of UN rules and regulations, particularly UNOPS procurement procedures would be an asset.
• Language Requirement
• Fluency in written, reading and spoken English is required.