Procurement Personnel at Hotel Capitol

Job Summary

• The Procurement Officer is responsible for sourcing, purchasing, and managing the supply of goods and services required for the organization’s operations.
• This role ensures that all purchases are cost-effective, delivered on time, and meet quality standards, while maintaining strong vendor relationships and adhering to company policies.

Key Responsibilities
Purchasing & Sourcing:

• Identify reliable suppliers and evaluate their products, prices, and delivery capabilities.
• Request and review quotations to ensure competitive pricing.
• Negotiate prices, terms, and contracts to obtain the best procurement value.
• Prepare and process purchase orders in accordance with policies and procedures.

Vendor Management:

• Maintain a database of approved suppliers and vendors.
• Evaluate supplier performance regularly (quality, delivery, pricing).
• Resolve issues relating to delivery delays, shortages, or quality concerns.
• Build long-term, professional relationships with vendors.

Inventory & Stock Coordination:

• Monitor stock levels and work closely with the store/warehouse to identify purchase needs.
• Ensure timely replenishment of consumables, materials, and equipment.
• Track deliveries and ensure all supplies are received in good condition.

Cost Control & Budget Compliance:

• Ensure purchases align with approved budgets.
• Analyze price trends to identify cost-saving opportunities.
• Prevent unnecessary purchases and reduce operational waste.

Documentation & Reporting:

• Maintain accurate records of purchases, pricing, and supplier contracts.
• Prepare weekly and monthly procurement reports.
• Ensure compliance with internal audit requirements and procurement standards.

Qualifications & Requirements

• Bachelor’s Degree in Procurement, Business Administration, Logistics, Supply Chain Management, or related field.
• 1–3 years experience in procurement or supply chain (hotel experience is an added advantage).
• Strong negotiation, communication, and analytical skills.
• Proficiency in Microsoft Office (Excel, Word).
• Knowledge of procurement software and inventory systems is a plus.
• High level of integrity, accountability, and attention to detail.

Key Competencies:

• Strong organizational and planning skills
• Ability to multitask in a fast-paced environment
• Good interpersonal and vendor-management skills
• Problem-solving and decision-making ability
• Cost-conscious and quality-focused mindset.