Procurement Officer at Uraga Real Estate

Job Summary

• Responsible for the effective and efficient management of the procurement process and supply base.

Duties & Responsibilities

• Initiate purchase orders for materials in line with approved procedures, standing orders, financial controls and guidelines.
• Negotiate with external vendors to secure advantageous terms; procure all supplies and consumables; disburse to staff as required.
• Collaborate with key persons to ensure clarity of the specifications and expectations of items to be ordered; Ensure products and supplies are high quality and in line with the detailed specifications
• Discover profitable suppliers and initiate business and organization partnerships.
• Maintain records of purchases, pricing, and other important data and keep standardized tracking records of all orders made.
• Maintain and update database of vendors information; ensuring a minimum of 3 vendors for items to be supplied.
• Receive all orders from vendors ensuring quantity and quality are consistent with documentation on the Local Purchase Order (LPO).
• Co-ordinate the correspondences with the UREL central procurement team and make standardized requisitions of International procurements and follow up with requisitions to ensure timely delivery of items.
• Estimate and establish cost parameters and budgets for purchases; Review and analyze all vendors/suppliers, supply, and price options
• Create and maintain good relationships with vendors/suppliers.
• Develops plans for purchasing equipment, services and supplies.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Foresee alterations in the comparative negotiating ability of suppliers and clients and carry out periodic price checks on existing contracts.
• Perform risk management for supply contracts and agreements.
• Control spending and build a culture of long-term saving on procurement costs.

Experience & Qualification

• Minimum of B.Sc. / HND in Business Administration, Supply Chain Management, Logistics or any relevant discipline.
• Minimum of four (4) years relevant experience.
• Procurement experience in the hospitality sector is a plus.

Competency & Skills Requirement:

• Good interpersonal and communication skills; attention to detail and accuracy.
• Strong organization and problem-solving attitude.
• High degree of diligence and commitment.
• Aptitude in decision-making and working with numbers
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Talent in negotiations and networking.
• Experience in collecting and analyzing data
• Strong leadership capabilities
• Experience with office management software like MS Office.

Person Specification:

• Good grooming and professional outlook.
• Must have excellent customer interaction skills.
• Ability to manage crisis/conflict and have a good sense of tact and diplomacy
• Good attention to details and able to work under pressure.
• Must be able to manage multiple priorities and take initiative.
• High degree of independence, objectivity and assertiveness.
• An enquiring mind set consistently seeking innovative ways to deliver without compromising quality
• Must be trustworthy and reliable.