Procurement Officer at The African Medical Centre of Excellence (AMCE)

Job Purpose

• The Procurement Officer will be responsible for supporting the end-to-end procurement process, ensuring the timely and cost-effective acquisition of goods and services. The role holder will help in sourcing and evaluating vendors, negotiating contracts, and overseeing inventory to ensure uninterrupted operations while maintaining compliance with procurement policies and regulations.

Key Accountabilities/Responsibilities

Procurement Planning and Sourcing

• Support the development of procurement plans in alignment with organizational needs.
• Conduct market research to identify reliable suppliers and assess price, quality, and delivery capabilities.
• Prepare and issue requests for quotations (RFQs), tenders, and other procurement documents.
• Support to evaluate supplier bids to ensure best value in terms of cost, quality, and timelines.

Vendor and Regulatory Compliance

• Ensure that all procured medical products and devices comply with regulatory standards.
• Verify that suppliers meet contractual, regulatory, and ethical requirements.
• Monitor vendor performance and address issues relating to quality or delivery.
• Maintain a database of approved vendors and review performance regularly.

Inventory and Supply Chain Management

• Monitor stock levels and ensure timely replenishment of critical supplies.
• Work with internal stakeholders to forecast demand and align purchases with operational needs.
• Ensure safe storage, distribution, and supply of goods in line with AMCE’s standards and Good Clinical Practice (GCP).
• Implement measures to reduce lead times and optimize the supply chain.

Contract and Policy Adherence

• Draft and review procurement contracts, ensuring compliance with laws, regulations, internal policies, and other applicable guidelines.
• Maintain accurate and auditable records of procurement activities.
• Uphold ethical procurement standards and regulatory compliance at all times.
• Address compliance-related issues promptly and effectively.

Process Improvement and Risk Management

• Identify opportunities to improve procurement processes and reduce costs.
• Implement best practices in purchasing, supply, and vendor management.
• Anticipate and mitigate supply chain risks, including stockouts and vendor dependency.
• Ensure availability of critical supplies during emergencies.

Reporting and Collaboration

• Prepare reports on procurement activities, costs, and supplier performance.
• Collaborate with finance, operations, and clinical teams to ensure procurement supports organizational goals.
• Provide timely updates to stakeholders on procurement challenges and resolutions.
• Represent procurement in cross-departmental meetings and initiatives.

Qualifications

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, or related field.
• Certification in Procurement or Supply Chain Management (e.g., CIPS, CIPSM, CPIM, APICS) is an added advantage.
• Proficiency in procurement and inventory management systems.
• Strong negotiation and vendor management skills.
• Advanced Excel and data analysis skills.

Experience

• Minimum of 1–4 years of experience in procurement or supply chain management, preferably in healthcare.
• Demonstrated knowledge of procurement processes, vendor management, and contract negotiation.
• Experience with inventory management systems or ERP software.
• Knowledge of regulatory/ compliance requirements for healthcare goods.
• Strong grasp of inventory control and supply chain optimization practices.
• Familiarity with healthcare procurement standards and regulations.