Procurement Officer at Sayed Farms Limited

Job Purpose

• To manage the sourcing and procurement of goods and services across both CAPEX (capital expenditure) and OPEX (operational expenditure) categories, ensuring cost efficiency, quality compliance, timely delivery, and uninterrupted supply within an FMCG environment.

Key Responsibilities
Procurement (CAPEX & OPEX Management):

• Manage procurement activities for both CAPEX projects (equipment, machinery, infrastructure, installation works) and OPEX requirements (raw materials, packaging, consumables, and services).
• Support CAPEX procurement processes including request for quotations (RFQ), technical evaluation, and supplier selection for capital projects.
• Procure FMCG operational materials ensuring continuous supply for production and business operations.
• Prepare and process purchase orders in line with approved budgets and procurement plans.
• Ensure all procurement aligns with financial approvals and project requirements.

Strategic Sourcing & Supplier Management:

• Identify, evaluate, and engage suppliers for both CAPEX and OPEX categories.
• Conduct supplier negotiations to achieve best value in terms of cost, quality, and delivery timelines.
• Maintain and update approved supplier lists for equipment vendors and FMCG suppliers.
• Conduct supplier performance evaluations based on cost, quality, reliability, and compliance.

Procurement Planning & Coordination:

• Work closely with engineering, production, maintenance, and finance teams to forecast CAPEX and OPEX needs.
• Participate in project planning for CAPEX investments including equipment upgrades and facility expansion.
• Ensure timely procurement to support production continuity and project execution schedules.

Contract & Documentation Management:

• Prepare, review, and manage procurement contracts for suppliers and service providers.
• Ensure proper documentation for all CAPEX and OPEX procurement transactions.
• Verify invoices against purchase orders, delivery notes, and contracts before payment processing.

ERP & Reporting:

• Process all procurement transactions through ERP systems (e.g., SAP, Oracle, Odoo, or similar).
• Maintain accurate records of CAPEX and OPEX purchases in the system.
• Generate procurement reports including spend analysis, supplier performance, and budget utilization.

Cost Control & Market Analysis:

• Conduct market research and price benchmarking for FMCG and capital equipment procurement.
• Identify cost-saving opportunities in both CAPEX and OPEX procurement categories.
• Support budgeting and cost control initiatives through accurate procurement data and forecasts.

Compliance & Risk Management:

• Ensure procurement activities comply with company policies, financial controls, and audit requirements.
• Mitigate supply risks by identifying alternative suppliers and contingency options.
• Ensure ethical sourcing practices and transparency in procurement processes.

Qualifications

• Bachelor’s Degree in Supply Chain Management, Procurement, Business Administration, Engineering, or related field.
• Minimum of 5 years’ experience in procurement within FMCG, manufacturing, or industrial environment.
• Strong experience in both CAPEX and OPEX procurement processes.
• Professional certification (CIPS or equivalent) is an added advantage.

Technical Skills:

• Strong knowledge of procurement lifecycle for CAPEX and OPEX projects.
• Proficiency in ERP systems (SAP, Oracle, Odoo, or similar).
• Strong negotiation, vendor management, and contract administration skills.
• Advanced Microsoft Excel and reporting skills.

Soft Skills:

• Strong analytical and negotiation skills.
• High level of integrity and accountability.
• Strong organizational and planning ability.
• Good communication and stakeholder management skills.