Procurement Officer at Salve Consulting Limited

Role Summary

Our client, a luxury hotel located in VI, Lagos is looking to recruit a Procurement Officer. This is a full-time on-site role. The Procurement Officer will be responsible for creating purchase orders, negotiating and managing contracts, utilizing analytical skills to identify cost-saving opportunities, and handling all procurement and purchasing activities for the organization.

Job Description

• Implement sound purchasing policies, systems and procedures in accordance with Company standards.
• Monitor vendors for quality, service and price through standard purchasing specifications.
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
• Establish contracts to ensure reduced pricing for all operating areas of the hotel.
• Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
• Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Ensures that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
• Research and identify new products and services for the hotel in the market.
• Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
• Approves all additional requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
• Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
• On a daily basis prepare the list of to-be cancelled orders and sent to accounts for deletion, with appropriate reasons.
• Issues regularly slow moving item lists.
• Identifies items for standing orders utilizing vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
• Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.

Qualifications

• Purchase Orders and Contract Negotiation skills
• Strong Analytical Skills
• Experience in Procurement and Purchasing activities in the hospitality industry
• Excellent negotiation and communication skills
• Attention to detail and ability to multitask
• Bachelor's degree in Business Administration or related field