Procurement Officer at Norwegian Refugee Council (NRC)

Generic responsibilities 

• Responsible for the effective management of the procurement process by ensuring adherence to country and NRC regulations
• Prepare procurement documents in line with NRC procurement procedures 
• Participate in procurement planning and follow up with program section to ensure requisitions are received in a timely manner to ensure program continuation

Specific responsibilities 

• Ensure that all procurements are done in accordance to NRC logistics policies, procedures and donor guidelines 
• Conduct market surveys and assessments and maintain a vendor database system
• Participate in the identification of suitable and reliable suppliers and service providers and ensure that NRC interest is protected in relations to pricing, quality and timely delivery.
• Prepare Request for Quotations (RFQs), Invitation to Tender Bids (ITBs) and other procurement related documents 
• Prepare documentation for bids committee meetings and ensure bid committee minutes are properly recorded and is signed by bid committee members 
• Prepare Local Purchase Orders and draft contract as required and ensure that they are approved by the budget holders 
• Ensure that the procurement tracker is updated on regular basis and submitted on time to all departments
• Submit invoices from suppliers and the relevant procurement documents to finance as per procurement checklist 
• Train and supervise procurement assistant
• Follow up with supplies and organize for delivery of materials 

Qualifications

Professional competencies: 

• Experience from working as a Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good negotiation skills
• Compliance with NRC and donor policies, procedures and systems which are related to    Logistics