Procurement Officer at Maurice Xandra Solutions

Our Client is a leading real estate development and services business in Africa.

JOB SUMMARY: With the growing needs of the Company, Our Client needs an individual who would be responsible for the coordination of all procurement and expedition of procured goods/materials and services, by using his/her knowledge, skills, and abilities to set the right goals and objectives.

RESPONSIBILITIES:

• Coordinate all procurement and expedition of procured goods/materials and services.
• Liaise with user department to identify procurement requirements.
• Facilitate tendering activities – invitation to tender, bid evaluation and award.
• Handle negotiations with supplier/vendors and ensure delivery targets are met by suppliers/vendor.
• Build and manage relationship with key vendors/suppliers.
• Ensure timely resolution of staff/supplier queries and enquiries.
• Coordinate the procurement distribution and management of the firm’s supplies and consumables.
• Establish, maintain and update suppliers/vendors database and contract records detailing – vendor, price list, etc.
• Liaise/follow up with key supplier/vendors with regards to orders.
• Develop an effective procurement tracking system to reduce procurement turnaround time.
• Participate in the receipt and inspection of goods/services.
• Perform quality checks to ensure products/services procured are of acceptable quality/performance.
• Assist in ensuring procurement activities are at most beneficial cost to the Firm.
• Conduct ongoing market surveys to identify/obtain competitive prices for all categories of purchases. Conduct periodic evaluation of supplier/vendor performance. Ensure accurate and complete records off all procurement related transaction/activities.

FUNCTIONAL COMPETENCIES AND SKILLS:

The individual will need to demonstrate:

• Strong leadership skills, critical thinking
• Ability to work independently with minimal supervision as well as work effectively within a multi-disciplinary team.
• Superior verbal and written interpersonal communication skills
• The ability to collaborate and build consensus across departments and among stake holders
• Emotional Intelligence
• Teamwork and problem solving to achieve goals
• Well organized with good prioritization/workload management abilities.
• Professional discipline and importance of outstanding work
• A high level of integrity and trust
• Commitment to self-learning and continuous skill and professional knowledge development.

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• B.Sc. 2:1 degree in Supply Chain Management, Logistics, Business Administration or similar.
• Five (5) year's work experience as a Procurement Supervisor, Procurement Officer, or another relevant role.
• Strong working knowledge of sourcing and procurement techniques as well as an aptitude for reading the market.
• Diploma /Degree in Supply Chain Management or formal training in supply chain management, Vendor's evaluation, Supplier Management, Vendor Quality Assurance etc. is an added advantage.
• Ability to learn quickly and adapt to the Company’s modern procurement and purchasing techniques.
• Proficient skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Ability to lead a Team, be creative and innovative, proactive, resilient, attentive to details and having excellent personal mastery and integrity.