Procurement Officer at Koins Microfinance Bank

Description 

• The Procurement Officer is responsible for sourcing goods and services, evaluating vendor performance, managing procurement processes, and to report to the Head, Corporate Services ensuring compliance with policies to achieve cost-efficiency, transparency, and timely delivery.

Responsibilities
Procurement Planning:

• Develop procurement plans in line with budget and operational requirements.
• Ensure timely procurement of materials, services, and equipment.

Vendor Sourcing and Evaluation:

• Identify and prequalify new vendors.
• Conduct vendor assessments, reference checks, and performance evaluations.
• Maintain a vendor database and onboarding documentation.

Tender and Bid Management:

• Manage Request for Quotation (RFQ), Request for Proposal (RFP), and Request for Information (RFI) processes.
• Analyze bids using evaluation criteria including cost, quality, warranty, and service.

Contract Management:

• Draft, review, and manage vendor contracts and service agreements.
• Track contract timelines, renewals, and compliance.
• Collaborate with legal and risk teams for final approvals.

Cost and Spend Analysis:

• Negotiate pricing, delivery terms, and discounts with vendors.
• Track procurement expenses and contribute to cost-saving initiatives.
• Prepare monthly procurement and vendor performance reports.

Process Compliance and Automation:

• Ensure adherence to bank’s procurement policies and regulatory requirements.
• Maintain documentation for audits and implement procurement automation tools.

Requirements

• Knowledge of procurement regulations and contract administration.
• Strong negotiation and vendor relationship skills.
• Experience with procurement automation tools or ERP platforms.
• Excellent documentation and report writing abilities.
• Financial and cost analysis skills.
• High ethical standards.
• Analytical and result-oriented.
• Ability to work independently and under pressure.