Procurement Officer at John Snow Inc - JSI

Contract type: Consultancy

Duration: Short-term/ 9months

FSN Placement: Grade 6

Position Summary:

The Procurement Officer reports directly to the Country Finance & Operations Director. The position will prioritize, evaluates, and manage procurement needs for program and operational requisitions, coordinate procurement processes in compliance to USAID, other donor and JSI procurement regulations and enhance supplier relationships, while reducing or mitigating risk in procurement management.

The position will be based in Abuja and support JSI R&T field offices in Nigeria.

Responsibilities

Procurement of Goods and Services

• Perform procurement functions for goods and services with utmost integrity
• Prioritizes, evaluates, and manages procurement needs and opportunities
• Coordinate procurement processes in collaboration with the Country Finance and Operation Director [CFOD]
• Document all processes followed in procurement for references, audits and other third-party reviews
• Provide coaching and mentoring for supervisees to perform procurement functions
• Support in updating vendor’s database in line with JSI’s policy
• Support procurement committee functions
• Ensure compliance with document retention strategy for the department.
• Maintain up to date vendor data base for JSI Nigeria Country office.
• Update and maintain Procurement plan for all projects working with all project responsible focal staff.

Compliance

• Support the Operations Manager in sustaining compliance to USAID and JSI procurement regulations
• Ensure and maintain all procurement processes are free of ‘conflict of interest’
• Create and maintain procurement files
• Support review meetings with all project procurement staff to review compliance and implement improvements and best practices.
• Ensure all Visual Compliance Search are done before issuance of contracts
• Conduct periodic vendor verification and submit report to CFOD.
• Track all Purchase Orders and ensure they are within approval dates and threshold limits
• Organize physical/Virtual vendor meeting once a year.
• Ensure all procurements are in line with Cost principle.

Sourcing

• Conform to the established sourcing and procurement processes that promotes transparency and integrity
• Enhance supplier relationships to drive sourcing & supplier initiatives to meet or exceed product quality, service & deliver sustainable cost reductions, while reducing or mitigating risk in procurement management.

Required Qualifications

• Bachelor’s Degree in Business Administration, or equivalent related qualification
• Purchasing-related certifications will be an added advantage
• 4+ years’ experience in procurement required; in USAID- funded procurement preferred
• Knowledge of global sourcing and procurement strategies, tactics, processes, procedures, and systems
• Proficiency in Microsoft office tools
• In-depth knowledge of USAID and other international donor regulations
• Experience supervising staff
• Strong negotiation skills
• Adaptable, creative, collaborative and able to think strategically
• Ability to lead in the face of complexity in a fast-paced and time-sensitive environment
• Excellent interpersonal communication skills (both oral and written)
• Able to work under pressure, take initiative and manage and prioritize work independently

Note

• JSI has a zero-tolerance policy for any form of abuse, exploitation or violence. We take every measure to prevent such incidents and to ensure compliance to our donors. We will expect all our employees/Consultants/Interns/Volunteers to commit to protecting children, young people and vulnerable adults from harm and abide by our safeguarding policy.
• JSI is an equal opportunity employer and encourages individuals from diverse backgrounds to apply.