Procurement Officer at HR Aid

Job Summary

• We are seeking a competent and experienced Procurement Officer to manage our client’s purchasing activities, ensure timely procurement of goods and services, maintain supplier relationships, and achieve cost-effective purchasing while maintaining quality standards.

Key Responsibilities

• Source, evaluate, and engage suppliers and vendors.
• Obtain and analyze quotations to ensure competitive pricing.
• Prepare and process purchase orders and procurement documentation.
• Negotiate prices, delivery schedules, and contract terms with suppliers.
• Monitor and track orders to ensure timely delivery.
• Maintain accurate procurement records and supplier databases.
• Liaise with internal departments to determine procurement requirements.
• Conduct market research to identify reliable suppliers and cost-saving opportunities.
• Ensure compliance with company procurement policies and procedures.
• Resolve procurement-related issues and supplier performance concerns.

Requirements

• Bachelor’s Degree or HND in Business Administration, Purchasing & Supply, Supply Chain Management, or a related field.
• Minimum of 2 years’ proven experience in procurement, purchasing, or supply chain management.
• Strong negotiation and vendor management skills.
• Good knowledge of procurement processes and inventory management.
• Proficiency in Microsoft Office applications, particularly Excel.
• Proficiency in at least one procurement or ERP software, such as Zoho Inventory, Zoho Books, SAP, Oracle, Odoo, Microsoft Dynamics, Sage, or similar procurement management systems.
• Ability to use procurement software for vendor management, purchase order processing, inventory tracking, and procurement reporting.
• Excellent communication, analytical, and organizational skills.
• Ability to work independently and manage multiple tasks effectively.

Key Competencies

• Attention to detail.
• Integrity and professionalism.
• Strong problem-solving skills.
• Time management and organizational ability.
• Cost-conscious and results-oriented mindset.