Procurement Officer at Elizabeth Maddeux

Description 

• The Procurement Officer is responsible for managing the sourcing, purchasing, and supply of quality goods and services necessary for the efficient operation of the hospitality business.
• The role ensures cost-effectiveness, compliance with procurement policies, vendor management, and seamless supply chain operations to support daily business activities.

Key Responsibilities

• Develop and implement procurement strategies in alignment with the company’s operational needs and budget.
• Source, evaluate, and negotiate with suppliers to obtain the best quality products and services at competitive prices.
• Maintain a database of reliable suppliers and establish long-term relationships for essential supplies.
• Prepare and process purchase orders, contracts, and procurement documentation in compliance with company policies.
• Monitor and manage inventory levels to ensure optimal stock availability while minimizing waste and overstocking.
• Conduct market research and price analysis to identify cost-saving opportunities and industry trends.
• Ensure the timely delivery of goods and services while addressing any supply chain disruptions.
• Conduct supplier performance evaluations and manage vendor agreements effectively.
• Collaborate with relevant departments (e.g., Kitchen, Housekeeping, and Finance) to ensure procurement aligns with operational demands.
• Ensure strict adherence to procurement policies, ethical sourcing, and compliance with regulatory requirements.
• Maintain accurate procurement records, contracts, and reports for auditing and financial analysis.
• Develop and implement cost-control measures to optimize procurement efficiency.
• Handle procurement-related queries, discrepancies, and disputes with vendors professionally.
• Work closely with the Finance department to ensure proper budget allocation and invoice processing.
• Develop alternative sourcing plans to mitigate risks associated with supply chain disruptions.
• Assess and monitor supplier performance using key performance indicators (KPIs) to ensure service level agreements (SLAs) are met.
• Ensure procurement documentation is properly maintained for easy retrieval during audits and compliance checks.
• Conduct periodic supplier audits to ensure ethical business practices, quality control, and compliance with company standards.
• Manage logistics, shipping, and customs documentation for international procurement, ensuring compliance with import/export regulations.
• Establish and manage emergency procurement procedures to handle urgent supply needs.
• Train and educate internal stakeholders on procurement policies and procedures to ensure company-wide compliance.
• Stay updated on emerging trends in the hospitality procurement sector and recommend innovative approaches to improve sourcing strategies.
• Develop and implement sustainable procurement initiatives, including eco-friendly sourcing and waste reduction strategies.

Requirements

• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Additional certifications such as Chartered Institute of Procurement & Supply (CIPS) or Nigerian Institute of Purchasing and Supply Management (NIPSM) are a plus.
• Minimum of 3 years of experience in procurement, preferably in the hospitality industry.
• Strong knowledge of supply chain management, vendor negotiations, and procurement best practices.
• Proficiency in procurement software and Microsoft Office Suite.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to multitask, prioritize, and manage time efficiently in a fast-paced hospitality environment.
• Strong analytical and problem-solving skills for cost control and budget management.
• High level of integrity, professionalism, and attention to detail.