Procurement Officer at Community Health, Justice and Peace Initiative for Development (JDPH)

Key Responsibilities

• Provide technical support and oversee the development, implementation and evaluation of an integrated procurement and logistics plan and budget aligned to strategic priorities.
• Manage the entire procurement and supply chain process from sourcing, tendering and evaluation, contracting, timely delivery, secure storage and warehousing
• Coordinate inventory control, logistics and distribution process to avoid costly delays.
• Develop and manage transparent and competitive procurement process, including tender specification, bid evaluation, contract negotiations, contracting and monitoring of ongoing contracts while evaluating the performance.
• Develop and manage the supplier database, and establish competitive supplier selection, and evaluation, quality and performance measurement mechanisms.
• Participate in contract negotiations with suppliers, contractors and service providers and following up to ensure that all contractual obligations are fulfilled and are cost-effective.
• Periodically evaluate the Supplier data base, visit and ascertain the accuracy of details and capacity indicated by the supplier in the data base.
• Establish and implement a monitoring system that ensures that prices paid for goods and services are in line with local market prices.
• Arrange staff travel and hotel reservations, book hotel accommodation for both staff and official visitors.
• Assist in the coordination of vehicle controls, supervision of drivers, and management of staff movements.
• Maintain staff travel and logistics records, ensure proper documentation and management of the organization’s vehicles, movement, logs and records.
• Maintain procurement and logistics files including all relevant documentation and prepare monthly, quarterly and annual progress reports.
• Maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract and also ensure that all vendor complaints and concerns are addressed promptly.

Personal Abilities:

• Fluency in English, Hausa (both written and spoken)
• Personal qualities: reliable, honest, very good organization, resistance to stress, work under tight deadlines
• Good report writing is an added advantage
• A strong team player and high degree of flexibility
• Good communicator, highly organized with strong writing skills.
• Fluency in English language
• Professional experience of 2 to 3 years in similar position

Qualification

• Proven working experience as a Procurement Officer
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Talent in negotiations and networking
• Good knowledge of supplier or third-party management software
• Good in decision-making and working with numbers
• Experience in collecting and analyzing data
• B.Sc degree in supply chain management, logistics or business administration
• Female candidates are encouraged to apply