Procurement Manager at Management Sciences For Health - MSH

Job Summary

• Facilitate the preparation of procurement plan
• Receives approved Purchase Requisitions (PR) for procurement of goods and services 
• Tracks all PRs, for both local purchases and those requested through Home Office
• Determines price reasonableness
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
• Initiate the review and validation of MSH Nigeria Procurement Manual
• Review existing vendor database - Segregate vendors based on area of expertise: Preferred and Prequalified (for LTC) -  based on the forgoing Initiate, develop and manage robust MSH Nigeria Vendor Database
• Review all procurement from all PMI-S state offices before approval by the Director of Finance and Admin
• Oversee a team of purchasing staff at Country Office and eight PMI-S State Offices
• Oversee all cross cutting procurement across MSH Project (Office Move to a new location, Security Services, Internet Services, Cleaning Services, Payroll Management, MSH Audit and all other cross cutting procurements,)
• Regularly update procurement tracker for all procurements
• Support regional team from time to time on procurement reviews for other countries
• Coordinate and manage the central procurement activities of MSH Country Office and Field Offices
• Cascade relevant procurement information and processes to key staff for effectiveness across teams
• Handles field office purchases when required;
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly updates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.      
• Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Capacity Building of Team.
• Also performs other duties as requested by the immediate supervisor.
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures. 
• Systems are in place to:
• Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor and ensure compliance.

The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor

QUALIFICATIONS

EXPERIENCE:                     

• 7 years’ or relevant and progressive experience in procurement and supply management.
• 3 years of managerial experience.
• Experience in a USG or donor funded project or NGO preferred
• Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload
• Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action

KNOWLEDGE and SKILLS:                                           

• Ability to work under pressure
• Planning and scheduling skills
• Good organizational skills
• Good communication and interpersonal skills
• Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
• Demonstrated intermediate computer skills in Microsoft Office Suite applications

COMPETENCIES:                                                 

• Functional expert – has knowledge of processes and products
• Influencer – relates to people, builds relationships, and effectively presents arguments
• Results seeker – meets deadlines, identifies actions, and achieves goals
• Innovator – thinks creatively, anticipates changes, and produces solutions
• Adaptor – stays calm under pressure and handles criticism well