Procurement Manager at Kyosk Digital Services

Role Brief

• We are looking for an experienced Procurement Manager to manage the company’s supply of products and services.
• Procurement Manager Responsibilities include strategizing to find cost-effective deals and suppliers.
• The Procurement Manager’s duty is to discover the best ways to cut procurement expenses without any compromise on the quality of service provided, so that the company can invest in growth and people.

Strategic Alignment:

• Champion the development of the procurement strategies in the organization and ensure alignment with the overall business strategy.
• Lead the development and implementation of proper procurement policies, controls, SOPs and processes.

Supplier Management:

• Lead all negotiations in the purchase of supplies, equipment, materials and services for the business in accordance with company policies and budgetary restrictions.
• Tracks vendors for payment terms and partner with finance to ensure timely payment.
• Establish and maintain effective working relationships with suppliers to support the delivery of deliverables and manage the Company's overall working relationships with key vendors and partners.
• Discover suitable suppliers and initiate business and organization partnerships

Cost Management:

• Represent the company in negotiating contracts with our vendors to guarantee the best prices for products and services procured including trade and bulk discounts.
• Identify opportunities for cost saving for the department and organization at large.
• Evaluate and propose new procurement programs and processes that will improve cost, quality and customer responsiveness.

Budget management:

• Lead the development of the procurement budget and monitor it’s spent throughout the financial year.
• Create proper forecasting reports for planning purposes.
• Work closely with the Finance Department in the execution of the procurement budget, monitor and manages credit line limits in line with the said budget.
• Requests credit line increases, and payments as appropriate.

Risk Management &Compliance:

• Identifying and evaluating operational risks such as supply, quality, safety, environment, security and regulatory compliance.
• Continuously monitor this to ensure proper mitigate actions are in place to cushion the company from exposure and drive consistent adherence.
• Evaluate supplier contracts to ensure they are in compliance with government regulations and internal policies.
• Review and maintain a good record of procurement files and records (purchase orders, contracts, etc.) to ensure its compliance with company policies and procedures and ensure the availability of documentation.
• Review and monitor capital purchases to ensure compliance with company policies and procedures.
• Ensure all the statutory documents needed to open an account are shared and documented by both parties.

Performance Management:

• Manage the company's day-to-day procurement activities and ensure that each team member is meeting their personal performance standards.
• Maintaining and developing operations performance by implementing KPIs & continuous improvement systems.

People Management and Development:

• Recruit and manage a motivated and aggressive team to deliver the procurement mandate. Schedule frequent one on one sessions with the team members to evaluate performance, identify areas of development and address any challenges.
• Analyze, develop and monitor performance quality measures for the department.
• Any other duties assigned from time to time within the purchasing department.

Requirements

• Bachelor's Degree in Supply Chain Management, Logistics Or Business Administration
• Must have 6 - 8 years’ experience with a minimum of 3 years in a similar role as a Procurement Manager or Head of Procurement
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Talent in negotiations and networking
• Aptitude in decision-making and working with numbers
• Strong leadership capabilities
• Strong local knowledge, a deep understanding of consumers and a strong commercial acumen;
• A good understanding of vendor management software;
• Strong experience in managing teams of people across projects &/or business units;
• A hands-on, empathetic and results-oriented approach to leadership and people management; and a ‘no-excuses’, ‘just do it’ approach to getting things done;
• Strong financial analysis and forecasting skills. Ability to create and maintain basic financial and operation reports.
• Analytical thinker who can work independently with minimal oversight, ability to make educated decisions focused around business strategy.
• Focused and cost-based mindset – always double-checking to ensure the best deal on products and will not hesitate to make a return if needed.

Competencies:

• Strategic Leadership & Orientation;
• Strong Commercial Acumen;
• Drive for Execution;
• Stakeholder Management;
• People Development & Management;
• Strong Negotiation Skills;
• Tech Savvy.