Procurement Manager at Food Concepts Plc

Job Purpose

• To develop, implement and manage effective, best-in-class systems for the effective management of supplier relationships for  Food related stock Items and interfaces with Food Concepts ensuring the organization obtains best value for goods and services provided by suppliers.

Core Responsibilities and Key Result Areas
Procurement Management:

• Discover profitable suppliers and initiate business and organization partnerships
• Negotiate with external vendors to secure advantageous terms
• Plan and approve the ordering of necessary goods and services
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Oversight of the supplier evaluation and purchase negotiation process.
• Work with other operational planning staff to analyse the material needs of the organization and create a procurement plan
• Monitor the purchasing reports for all agreements with suppliers and vendors.
• Monitor and report the company’s purchases and spend
• Provide periodic reports to management on purchasing activities and efficient utilisation of spend
• Constantly communicate and educate internal users on processes put in place for interfacing with suppliers, procurement of goods/services and contracting
• Define, implement and manage processes aimed at ensuring that only credible suppliers are registered to conduct business with Food Concepts and also put in place an effective framework for the performance management of the suppliers

Risk and Cost Management:

• Manage unfavorable events through analysis of data and prepare control strategies
• Perform risk management for supply contract
• Control spend and build a culture of long-term saving on procurement costs
• Protection of Food Concepts from possible risks related to the procurement of goods and services
• Examine and test existing contracts
• Ensure clear audit trail, process transparency and clarity of roles of individual parties in the Procurement process
• Manage the budget on company’s overall cost of sales and Procurement Department annual expense

Key Performance Indicators

• Quality of business suppliers
• The quality/ yield of cost saving initiatives provided
• Procurement turnaround time
• Quality of goods/services procured
• Quality of risk management/prevention of risk exposure in the procurement process

Internal Contacts (most frequent contacts):

• Executive Management, Warehouse Manager & Procurement Associate

External Contact:

• Service providers / Vendors

Job Specifications

• A good first degree in social/management/physical sciences
• Possession of a Post graduate degree in Human Resources/Business Administration/Supply Chain Management or related field is an added advantage
• Membership of the CIPS, CILS, CILCS, CISCOM, Lean Six Sigma or any other related professional qualification is required.
• Minimum of 5-6 years’ experience in a similar role, especially in the QSR/Food Industry sector

Knowledge Requirements:

• Knowledge of Inventory Management
• Knowledge of Cost management
• Knowledge of applicable legislations, as well as policies and procedures
• Demonstrates expertise in Procurement management

Decision Expectation:

• Negotiate with external vendors to secure advantageous terms
• Recommends cost saving initiatives
• Educates internal users on procurement processes
• Enforces agreed decisions

Purpose of Contact:

• Exchange or provide information
• Obtain, clarify and discuss information
• Present, discuss information and problems.
• Collaborate, negotiate and present ideas.
• Deal with, influence or motivate subordinates .
• Promote, justify or settle highly sensitive matters.