Procurement Assistant at Mercy Corps

General Position Summary

The Procurement Assistant is responsible for facilitating the procurement aspects of Mercy Corps operation. Working closely with Program, Administration, Finance and Logistics, the Procurement Assistant is instrumental in supporting program activities through their services.  

Essential Job Responsibilities

• Daily administrative support of MC procurement activities.
• Assist in the maintenance of thorough procurement files in line with the FP3.
• Regularly produce purchase status and complete purchase reports using the ongoing PR Master List.
• Maintain a file on market prices for commonly bought items.
• Scan a soft copy of all documentation before it is handed over to the program and finance for payment.
• Learn Purchase Request (PR) review and numbering.
• Assist the procurement officer during tender opening sessions.
• Follow up with suppliers, vendors and third parties to ensure delivery of goods/services.
• Follow up with suppliers for prompt submission of invoices after goods/service delivery.
• Assists staff as needed in creating clear and understandable purchase requests and other documentation.
• Interact with contractors/suppliers in coordination with the Program & Logistics team members.
• Prepare the required documentation of supplies and transactions in line with Mercy Corps standards.
• Perform other duties as assigned by the supervisor. 

Minimum Qualification & Transferable Skills

• Candidates should possess a relevant Bachelor’s degree or Higher National Diploma.
• Minimum 1-year experience in procurement or related field.
• Strong organizational skills.
• Ability to interact effectively with international and national personnel.
• Good oral and written English skills.
• Good computer skills in MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential.