Procurement and Purchasing Officer at Domeo Resources International (DRI)

Main Function

• The Purchasing Officer is responsible for sourcing, negotiating, and purchasing high-quality goods and services at the most competitive prices to support the organization’s operations.
• The role ensures timely procurement, proper documentation, vendor management, and compliance with procurement policies while maintaining effective inventory levels.
• The ideal candidate must be organized, analytical, and proactive with strong negotiation skills and a deep understanding of procurement processes across multiple business units.

Role Responsibilities
Procurement and Purchasing Activities:

• Source and purchase quality goods, materials, and services required for operations.
• Request and evaluate quotations to ensure best pricing and terms.
• Prepare purchase orders (POs) and ensure timely approval and processing.
• Ensure all purchases align with budget limits and company procurement guidelines.
• Follow up with suppliers to ensure on-time delivery and order accuracy.

2. Vendor and Supplier Management:

• Identify, evaluate, and maintain relationships with reliable suppliers.
• Conduct supplier performance reviews based on quality, pricing, delivery, and service.
• Resolve issues related to deliveries, product quality, or discrepancies
• Maintain an updated supplier database for easy access and reference.
• Negotiate contracts, payment terms, and cost reductions where necessary.

Inventory and Stock Monitoring:

• Work closely with the store/warehouse team to monitor stock levels.
• Follow reorder levels and initiate timely purchasing to prevent stockouts.
• Ensure proper documentation and verification of goods delivered.
• Participate in periodic stock counts and reconcile stock records.
• Report slow-moving, expired, or damaged items to management.

Cost Control and Budget Compliance:

• Analyze market prices, trends, and supply conditions to control procurement costs.
• Recommend cost-saving strategies without compromising quality.
• Verify supplier invoices for accuracy before submission for payment.
• Ensure adherence to procurement budgets and spending controls.

Documentation and Reporting:

• Maintain accurate records of purchases, contracts, and procurement documentation.
• Prepare weekly and monthly procurement reports for management.
• Track purchase orders, supplier performance, and delivery timelines.
• Ensure proper filing and compliance with audit and accounting procedures.

Process Compliance and Improvement:

• Ensure all procurement activities comply with company policies and industry standards.
• Participate in procurement planning and support operational units with supply needs.
• Recommend improvements to strengthen procurement efficiency and transparency.
• Assist in implementing automated procurement systems or digital tools.

Experience / Qualification

• Bachelor’s Degree or HND in Procurement, Business Administration, Supply Chain Management, or related field
• Minimum of 3–5 years experience in procurement or purchasing roles
• Experience in hospitality, retail, oil & gas, or FMCG industries is an added advantage
• Professional certifications such as CIPS, CPSM, or Supply Chain training are an advantage
• Strong understanding of procurement processes, vendor management, and inventory control.

Competencies/Skills:

• Strong negotiation and sourcing skills
• Good analytical and market research abilities
• Excellent communication and interpersonal skills
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office and procurement software
• Ability to manage multiple tasks and prioritize effectively
• Knowledge of inventory management and supply chain principles
• Financial acumen and cost-control awareness.

Behavioural Qualities/Other Competences:

• High integrity and transparency in procurement dealings
• Professionalism and ethical judgment
• Strong sense of responsibility and accountability
• Proactive, reliable, and self-motivated
• Good teamwork and collaboration skills
• Tactful, diplomatic, and able to maintain positive vendor relationships
• Able to work under pressure and meet strict deadlines.