Procurement and Logistics Assistant at New Foundation for Displaced Persons (NFDP)

Job Summary

• Procurement & logistics assistant will support in procurement processes, tracking procurement of goods and services through the procurement cycle, ensuring adequate and complete documentation from vendor before payment.
• Administer NFDP procurement policy and procedures in accordance with donor guidelines and requirements.
• S/He will implement and maintain procurement and fleet management policies, systems, and procedures.

Main Duties & Responsibilities

• Work with local, national, and international vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards.
• Conduct due diligence, background checks for vendors.
• Ensure competitive procurement by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency.
• Coordinate delivery logistics with program team and/or grantees to obtain the required permits including delivery receipts.
• Management of fleet and logistics related contracts for quality of services offered by outsourced fleet service provider.
• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation or related expenses under grants.
• Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
• Communicate all delivery schedules corresponding to grant and operations procurement, including the projection of related expenses.
• Verify deliverables are complete and done in a timely manner.
• Perform other tasks, as assigned.
• Implement procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations as well as all stipulations established by Nigerian law.
• Review and recommend changes to procurement policies and procedures as required.
• Maintain policies for procurement processes.
• Manage/maintain a registry and file system for procurement to allow for efficient document and process audits.

Prevention of Sexual Exploitation and Abuse

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within NFDP and amongst beneficiaries.
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout New Foundation for Displaced Persons. As applicable to the position, maintains a clear understanding of NFDP’ and donor compliance, ethics standards. 
• Conducts work with the highest level of integrity. 

Qualifications

• Minimum of B.Sc / Higher National Diploma in Business Administration, Finance, Economics, Commerce, Supply Chain, Logistics and/or any other Social Sciences.

Professional Certification.

• At least experience in Procurement & logistics with a minimum of 3 years managing procurement and data management within INGO, NGO.
• Ability to work for multiple projects / donors.
• Proven experience and knowledge of operational logistics & supply chain, policies & procedures.

Skills and Competence:

• Good command of English.
• Proven ability to communicate effectively internally and externally (Hausa and Kanuri)
• Initiative and active problem-solving skills
• Proven training and capacity building experience
• Proficiency in the use of computers (Excel and Word)
• Strong ability to pay attention to detail. Good organisational and planning skills.
• Ability to work and handle pressure & Strong team player.